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CUTPL Board Minutes for July 2007

Culver Union Township Public Library

Board Meeting

July 17, 2007

Executive Meeting:

Call to Order: 6:00 p.m.

Adjourn: 7:00 p.m.

Public Meeting

Call to Order: 7:08 p.m.

Adjourn:

Established Quorum:

Present: Kathleen Daly Kline, Rebecca Church, Ron Cole, Rita Lawson, Peg Schuldt & Phil Mallory

Not present: Dave Campbell

Secretary Report:

Kathleen made a motion to pass the 6.5.07 Board minutes. Phil seconded the motion.

Rita made a motion to accept the Treasurers Report -- Peg seconded the motion. The motion passed.

Director Report:

Barb Maves & Carol Easterday were hired as two new part-time employees. Cassaundra Bash gave Carol her resignation effective August 1, 2007.

August meeting: we will have list of dates for the budget meetings.

Taste of Culver: Brought in $4,000. Expenses still have to be calculated -- we are unsure of a definite total of profit at this time.

Window: Looking for a supplier with the size and type of glass that we need.

Parking lot will be sealed and re-striped next year.

Plaques for the two individuals who died during the construction of the library have been ordered and will be placed in the library.

The bike rack and railings are now secure at the front of the building in the courtyard.

Passed 2006 Audit waiting for the State Board of Accounts formal report.

August 15-August 18th Workshop: Federation of Genealogical Societies: Fort Wayne. Cost is $185 plus hotel for two nights. Phil made a motion to send Jeff to the Conference Rita seconded the motion.

Storage building. Keeping equipment, snow blower and mower. Currently, in Winter Storage. Proposal from Easterday. Electricity, water access. The total cost $12,995.00. Secure steel doors. Needs a variance Construction company will go before the Town Board. The dimensions of the structure 18-9 structure. The public requested another bid for the Project. Peg made a motion for the Construction Company to apply for a variance, Rebecca seconded the motion. The motion passed. The Board will consider looking into another a bid for the structure.

Carol reported she will be disposing of over 20 boxes of financial records per the County retention schedule.

Construction Plan:

The Troyer Group can do the blue prints and construction plan for the work downstairs. Carol will contact the Troyer Group for an estimate on the blueprints and specifications suitable for writing a bid for the downstairs meeting room. Phil made the motion and Rebecca seconded the motion. The motion passed.

Insurance:

The Anthem Insurance Quote for individual employee that served the needs of the Library the best for full-time employee only at $366.47 per month. Health, Life, Dental and Vision. Anthem did come and speak to the employees about the plan. It will cost 1,200-$1,500 more a year from what we are paying now. Rita offered the motion to provide insurance to the full-time employees Phil seconded the motion. The motion passed. Peg abstained from the motion.

Public Comment:

Any reason the Board is not listed on Quick Links? Would like Board meeting minutes and financials listed on the Quick Links page.

A concern was raised about the cost of the insurance: Public questioned the cost.

Tuesday meeting notes: Would like the following on the agenda: January 9th meeting. Salary schedule: Peg made the motion to accept, Dave seconded it. Four people approved the motion. If Ali was included in the salary schedule, she would like more information.

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