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CUTPL Board Minutes for August 2008

Culver Public Library

Board Meeting Minutes

August 19, 2008

The meeting was called to order at 7:00. A quorum was established. Members present were Ron Cole, Peg Schuldt, Rita Lawson, Alfred Nyby, and Melanie Robertson. Absent were Dave Campbell and Carol Saft.

The July 15 minutes were corrected. There was a typographical error and the word even was corrected to event. Peggy made a motion to accept the minutes as corrected. Melanie seconded the motion and it passed 4-0. There was a motion made by Rita to accept the July 22 minutes. Alfred seconded the motion. There was no discussion and the vote passed 4-0. The July 30th and August 6th minutes will be available at the September 9 meeting.

The Treasurer's report was presented. There were several questions. Alfred asked about a negative disbursement column in the Operating Fund. Jim Faulkner explained that a transfer had been made. Alfred asked about a low balance in Operating Fund and Jim explained that a transfer will be made. It was explained that the library is still awaiting some distributions. The auditor's office is projecting checks will be cut mid to late September. Carol said there would be no partial payments received. Alfred also asked about the negative LIRF ending balance. Jim Faulkner stated that it was part of the same transfer mentioned before. Jim is compiling a list to get answers from Computrain. Alfred also had questions about the zero balance Debt Services Fund. Alfred asked about the Well's Gift Fund, which had a $4.42 balance. It was stated that net proceeds from the Taste of Culver would go in that fund. Alfred asked about the salary of the janitor and it was reported that her pay is based on six days a week. Alfred asked about the Allied Waste disbursement and it was explained that there was an overlap in payments. There was a question about claim # 6325 and it was decided that it would be changed from operating to LIRF. A motion to accept the treasurer's report was made by Alfred, seconded by Melanie and passed 4-0.

The Director's Report was made by Carol Jackson. The Marshall County Waste Management had offered about $200.00 to purchase books about recycling. E-rate papers will be filed in order to receive reimbursement. This year the library will receive 70% which is based on the Culver Community Schools free and reduced lunch numbers. A motion was made by Rita and seconded by Melanie to accept a resolution for a commitment to join the Public Library Internet Consortium. There was a question put forth by Alfred regarding the library's filtering policy. He questioned if there are different levels of filtering and asked how strict the policy is. Carol said that filtering is not set high, and that individual computers can have filters removed for research as needed.

Old business was discussed. Rita made a motion to go forward with the purchase of furniture for the children/young adult area. Melanie seconded the motion. Discussion ensued at which time Carol Jackson reported that the punch list has not been received for completion of the project, but that there had been $100,000 appropriated for the project. Rita stated that she feels that the project should be completed and furniture should be purchased so that the room will be more usable. A vote was taken and passed 3-1 with Alfred voicing his opposition.

Ron introduced Coleen Rowe as a possible interim director. She has been employed since January in the history department. A motion was made by Rita and seconded by Alfred to hire Coleen as interim. The vote was 4-0.

The 2009 budget was the next item of discussion. Carol Jackson reported that a 4% increase over the 2008 budget was being proposed. A public hearing is scheduled for September 9 with a meeting to adopt the budget to follow on September 23. The 4% increase went to custodial, insurance, and non discount E-rate. There will be publications made August 28 and September 4.

Ron said he would contact Umbaugh and Associates to inform them that a decision has been made to go ahead with their proposal.

Public input: Connie VanHorn asked where the furniture is that was in the children's room. Carol answered that it is still there, but the new furniture will be added to provide seating for young adults. The existing furniture had been purchased for smaller children. Also, a table is needed to accommodate computers in the children's area. Cheryl Schrimpsher stated that she does not feel that purchase of furniture should be made due to low financial status.

The process of advertising for a director was discussed. Carol Jackson stated that the position would be posted through the Indiana State Library site, and that resumes would be requested.

Alfred expressed concern about lack of communication among board members.

Tonight was the last meeting for Carol Jackson because she has resigned her position.

The meeting was adjourned at 8:00.

Respectfully submitted,

Peggy Schuldt,

Acting Secretary

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