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CUTPL Board Minutes for April 2010

April 20th Board Meeting

CUTPL Board Minutes for 4-20-2010

Time: 7:00 pm – 9:00 pm

Place: Library Staff Room

Members: Joyce Greeson, Jim Hahn, Rita Lawson, Colleen McCarty, Al Nyby, Melanie Robertson, Carol Saft, Peg Schuldt

Absent: Carol Saft

The meeting was called to order by President Jim Hahn and a quorum was established.

Pledge of Allegiance

Public comments: none

Secretary’s Report

corrections to 3-16-2010 page 1 seconded by Al Nyby

page 3 motion by Peg and seconded by Al

MSC to accept these changes, Rita abstained because she was absent 3-16-10

Treasurer’s Report

nice to see increase in Money Market interest from new vehicle

no refunds are expected in 2010

NIPSCO billing lower from 2009 because of lower gas prices

unexpected expenditure of $1810 for computer licensing

Financial Highlights for April 2010

Collection development for March:
Books:$1,902.56
Non-print Materials:$597.80
Audio Books:$508.04
Periodicals:$29.95
Software:$1,810.00
Total:$4,848.35

2) We have received the first monthly statement on our new Money Market Plus savings account at the First Farmer’s Bank & Trust. On March 2nd we opened this account with $280,000.00 from our regular checking account. The new account currently receives 1.00% interest; this compares with the current checking account rate of 0.45%. Based on those rates and the amount that we transferred into the new account, we earned over $260 in interest income this month as compared to just $120 last month (on a larger principal).

3) Jim will be attending the semi-annual northwestern Indiana libraries’ Financial Counterparts meeting on May 4th. At that meeting he hopes to learn how other libraries in this area provide funding for large, infrequent technology expenditures while remaining within the constraints of the annual budget process. Jim, Colleen, Andrew and the ad hoc finance committee will be looking into alternative ways to fund the costs of upgrading or replacing our staff and computer-lab systems as they age over the next several years.

4) Our annual budget cycle will soon begin again with a Public Library Budget workshop presented by the DLGF and Indiana State Library. These workshops are intended for Library directors and financial staff; they explain the budgeting process and objectives, review the forms required to complete the budget process, present the budget annual calendar and its target dates, and highlight any important legal and procedural changes to the process as compared to the previous year. Jim, Colleen and Alfred are scheduled to attend this workshop on June 3rd.

Motion for acceptance of the treasurer’s report made by Melanie and seconded by Peg

MSC

Director’s Report

congratulations to Linda Johnston for new status Certification Level #6 from Indiana State Library

STATS:

Children’s area has been busy:

Adult programming continues smoothly

Teresa is beginning to garner 45 day overdues to hand over to Unique Management; our 90 day free trial will begin on the first day we turn over bills to Unique

Mike Burman has resigned as clerk and Patrick Thornburg is now the lab clerk, with training to work the Circulation Desk

Friends of the Library provided an excellent luncheon for the Board and staff April14 at noon. Their book sale will be a Friday 26 and Sat 27 9:00-12

Park Board

Peg-- Board did not meet, no report

Old Business

Policy Committee made minor word changes to the proposed patron survey to be presented online and in hard copy for CUTPL patron completion the survey will be open for May and June. We will insert a copy in the Culver Citizen in June.

Al volunteered to input the results from the paper copy of the survey into the online survey files.

the cost of The Citizen insert will be $48.30

The motion was made by Melanie and seconded by Joyce to conduct the survey via website, hard copy and the Culver Citizen

MSC

Andrew: (see pages 1-4 of Power Point presentation)

Peg mentioned the Culver Community Schools are installing Apple computers; Andrew says our Microsoft Office is compatible

Patrick will be available for watching lab during Andrew’s installation of any new materials

the financial situation will accommodate the purchasing of new machines and programs

Motion was made by Joyce and seconded by Al to allow the Director to spend approximately $9500.00 on computer updates

$6000.00 licenses

$2400 for server

$1100 Lap Top memory and software

MSC

New Business

a resolution was made concerning the new law HB 1086 which will allow Culver school employees and Library staff personnel who live outside of Culver-Union Township to have fee assessments waived for Evergreen cards

Motion made by Joyce and seconded by Rita to accept this resolution

MSC

ADJOURNMENT Motioned made by All and seconded by Peg

MSC

transcribed by S Gut

approved by Melanie Robertson

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