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CUTPL Board Minutes for April 2011

April 19th Board Meeting

CUTPL Board Minutes April 19, 2011

Time: 7:00 pm - 8:40 pm

Place: Library Staff Room

Members: Joan Bess, Joyce Greeson, Al Nyby, Melanie Robertson, Carol Saft, Peg Schuldt Jim Hahn, presiding

Attendance: all present

Pledge of Allegiance

Public comments: none

Agenda approval: motion to accept by Joyce, seconded by Joan

Report from the Antiquarian & Historical Society: Jim Sawhook and Jeff Kenney

Jeff presented his experience digitalizing early Culver Citizens for CMA. He is proposing that CUTPL allow the Antiquarians to use CUTPL's copies of the Citizen to continue this project. Since CUTPL's older editions are in bound books, these books will have to have the pages removed for scanning.

a motion by Joyce and seconded by Joan is as follows:

CUTPL will allow a representative of the Antiquarian & Historical Society to remove Bound editions of the Culver Citizen offsite for the Antiquarians to digitize. The director will detail the process to be used for this activity. Bound editions will be logged out one at a time. Source files will be given to CUTPL for the library's archives. Written permission to digitalize The Citizen from The Pilot News will be obtained by the AHS and presented to CUTPL before any copying begins.


Secretary Report: Melanie Robertson

there were no corrections or additions

it was moved to accept as presented by Peg and seconded by Joan


Treasurer's Report: Al Nyby

a PowerPoint presentation was reviewed, basically very close to the March report, with a caution to be careful with expenses in the next 9 months

Financial manager's report - Jim Faulkner


it was moved to accept the treasurer's report by Melanie and seconded by Carol


Finance Committee Report: Al

People Counter results after 3 months, projection for 2011 might hit 70,000 patrons;

possible Sunday hours, not enough data to make a decision now

2010 meeting room usage

meeting room figures will be inflated because of the Census takers' frequent meetings

staff room was used 200 hours, but staff room should be limited to staff use

to date, 2011 figures are about the same

time clock is needed for recording staff working hours; should find something under $500; Jim spends a great deal of time in figuring payroll and this will help save time

work will begin soon on the 2012 budget

Director's Report: Colleen

Teresa has received a sub-grant from LSTA for monies to attend an Evergreen conference n Decatur GA; a direct flight from So. Bend is available

the workshop with Dr Preer on Library Ethics went well, with staff receiving 2 LEU units forattendance.

her thank you note was most complimentary

she received $50 honorarium, plus $80 for mileage

the Friends luncheon was well attended

several staff members honored for 5 or more years of service with each receiving $20.00

a very successful book sale was held Apr 29-30

the Red Cross will be here June 29 for a blood drive

Children's area

elementary students will be coming here for us to introduce Summer Reading to them

Head Start youngsters will be coming, also

the high school book club Ali conducts will be coming here also

Long Range Planning is continuing, with the findings of the survey, Focus Group and staff being considered

April displays were changed to correspond with current events and celebrations; a "poem in your pocket" was given to patrons for Poetry month

Circ. stats were a little off due to downtime when Evergreen Indiana upgraded to 2.0

Park Board: Peg

windows installed at Beach Lodge

3 trees removed to be replaced later

looking for a swimming instructor

the Friends will be providing "beach read" books to the Beach Lodge

a new logo by Shelly Schrimsher for the park has been accepted

Old Business: none

New Business: Educational Reimbursement request of $441.65 by Polly Thompson Wolf for her speech class

motion to accept was made by Joyce seconded by Melanie.


Motion to adjourn by Carol, seconded by Joyce


transcribed by S Gut

approved by M Robertson