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CUTPL Board Minutes for December 2011

December 13th Executive Session

December 13th Board Meeting

CUTPL Board Executive Session Minutes December 13, 2011

An executive session of the Board of Trustees of the Culver Union Township Public Library was held on December 13, 2011 at 6:30 p.m. Members of the Board present were Peg Schultz, Melanie Robertson, Alfred Nyby, Carol Saft, Joan Bess and President, Jim Hahn presiding. Absent was Joyce Greeson.

The purpose of the meeting was to discuss a job performance evaluation of individual employees, per IC 5-14-1.5-6.1 (B)(9)

No further business was discussed and the meeting was adjourned at 7:00 p.m.

Respectfully submitted,

Melanie Robertson


CUTPL Board Minutes December 13, 2011

Time: 7:00 pm – 8:30 pm

Place: Library Large Meeting Room

Members: Joan Bess, Joyce Greeson, Jim Hahn, presiding, Alfred Nyby, Melanie Robertson, Carol Saft, Peg Schuldt

Pledge of Allegiance

Attendance: Joan and Joyce absent

Agenda approval: moved to accept by Peg and seconded by Carol


Public comments: Charlotte Hahn commented on the successful Christmas Open House on Dec. 10

Report from the Antiquarian & Historical Society: none

Secretary Report: Melanie Robertson

Motion to accept by Peg and seconded by Alfred


Treasurer’s Report

Alfred Nyby reported that on-line banking begins Dec. 16

motion to accept the treasurer’s report made by Carol and seconded by Melanie


Finance Committee Report: Alfred

working on 2012 projections of expenses

Grants for long range expenditures such as computers, software and building maintenance are being investigated

the cost of shelving for the Rita Lawson collection will come from the Gift fund

In 2011 hours and services have remained at the same level as 2010

Policy Committee – Colleen

minor changes to be updated from Evergreen Circulation policy 2009

moved by Carol and seconded by Peg to adopt these changes in CUTPL Evergreen policy 2011


Vacation policies presented with personal days being addressed

requests for time off are presented when needed, not at the beginning of a new year

committee will continue with details

Sick leave policy was discussed and the addition of a sick leave bank considered

committee will present revised policy at next Board meeting

Director’s Report: Colleen McCarty

Evergreen update 2.1 was completed this weekend

Jon Gaskill has taken a fulltime job at the Fulton Co Library as a reference librarian; he will be repaying moneys he received for education from CUTPL in 2011

Friends of the Library did a marvelous job of decorating our facility for Christmas, in addition to providing all the cookies for our Open House

a new webpage for the Children’s Department will be up and running soon, Ali and Andrew are working on this project

Marshall Co. librarians continue to plan activities for One Book, One Town--Marshall Co. 2012; a grant has been received for this evenT

the book is Shiloh by Shelby Foote in honor of the 150th anniversary of this Civil War battle

a Living History event by Civil War re-enactors will be staged in Riverside Park in Plymouth, along the Yellow River

8th grade students will visit the living history event; our newest employee

Kargaret Carter will be very active in these activities

an 11 minute video was presented regarding librarian certification of IN public library employees

Margaret Carter will be obtaining her certificate

Polly Thompson Wolf will renew hers in 2013

Park Board: Peg Schuldt

will be interviewing 4 companies for 2012 pier installation for 2012

4 trees donated for the park

a new sidewalk has been added

the next board meeting will be Jan 24th, this is off the usual schedule

Unfinished Business: none

New Business:

A resolution was submitted to add an additional 2 weeks of paid vacation in 2012 for director Colleen McCarty in lieu her receiving the .75% raise which the remainder of the staff will be receiving in 2012.

a motion to accept was made by Carol and seconded by Melanie


The 2012 holiday schedule was presented. It is very much like the 2011 one.

the motion to accept made by Melanie and seconded by Peg


a motion to have the next board meeting on January 24, 2012 was made by Peg and seconded by Alfred.


Adjournment: motion by Peg and seconded by Alfred


transcribed by S Gut

approved by M Robertson

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