CUTPL Board Minutes for February 2011
CULVER UNION TOWNSHIP PUBLIC LIBRARY
Board Meeting February 15, 2011
Time: 7:00 pm – 8:17 pm
Place: Library Staff Room
Members: Joan Bess, Joyce Greeson, Al Nyby, Melanie Robertson, Carol Saft, Peg Schuldt. Jim Hahn, AB
Acting President: Peg Schuldt
Pledge of Allegiance
Public comments: none
Secretary Report: Melanie Robertson
1-22-11 minutes corrections:
p 1 under treasurer report, bullet #4 should be "but spent"
p 3 HVAC, bullet #5 should be "warranty" not unit
p 3 OverDrive not Overdrive
under Friends #1 add s to decoration
p 1 for clarification "income will be down about $31,000"
motion to accept the corrected minutes by Carol and seconded by Joan
Treasurer’s Report: Al Nyby
Financial Manager Report: Jim Faulkner
annual report for the State Board of Accounts is finished
experiencing difficulties with CompuTrain, South Bend IN
running claims register receiving "error" message
signature page missing from present meeting report
tried running an update, "error" reported
discussion of need for a different accounting service, but not until present problems are corrected
motion to accept the Treasurer’s report is tabled until next meeting
Alfred reported $36,000 spent in January 2011
Finance Committee report:
more memory is needed for the Internet service: Andrew
a 3-5 year projection of technical support is being compiled for the State, these are required every 3 years
ADP Easy pay charges an annual fee of $2600.00, a cheaper service is being investigated
plans are for displaying stats, etc. at Board meetings in the place of all the paper presently being used
Library computer use
slow mornings, increased in pm
band width use needs to be increased, Education Network Association has approved this upgrade for us for e-Rate eligibility
benefits of more bandwidth: we will have less congestion when usage is high and it makes for faster downloads
effective date for upgrade would be June or July; cost will be reimbursed from the IN State Technology Grant
motion made by Joyce and seconded by Al to expand band width via fiber-optics
Director’s Report: Colleen
reminder of next board meeting to be March 22 at 7:00 pm, not the usual 3rd Tuesday
Donations in memory of Rita Lawsen total $1445, to be used for building our Sci-Fi/Fantasy collection
Daily Patron Count Log
Jan 2011 for 25 days we were open was 5,787 people
staff will record counts at 1:00 pm and 6:00 pm for two weeks and then record at 1:00 pm and 7:00 pm for two weeks starting tomorrow
computer login is now in place in addition to sign ins, showing about a 20% increase of patron usage
January 2011 showed 293 wireless uses, this does not reflect library machines
March 20th, Evergreen’s 2.0 will be released; this will include the acquisitions module and materials on order will be directly entered into the card catalog where patrons can place holds.
April 2, Saturday, Dr. Jean Preer will conduct two sessions for staff and Board members on "Intellectual Freedom in a Public Library"; 10-noon and 2-4:00; 2 LEU credits will be given to staff who attend
A/C has been installed in the Server room
updated Trustee contact information presented with one correction: Carol Saft’s e-mail is different
Evergreen is the most popular integrated library system in Indiana, approximately 91 members to date
Board members may request legislative information from the director if desired
Park Board: Peg
Reorganization of officers: Leroy Bean, Pres; Peg Schuldt, sec; Tammy Shaffer, VP
new fencing will be installed at the east end of the park
the day of meetings will stay the same but the time will change to 7:30 pm
Antiquarian & Historical Society of Culver: no report
request to add to the Policy Manual: whenever an "Emergency Level 1 Declaration" is made by Marshall Co for closings, CUTPL will automatically be closed
Motion made by Carol, seconded by Melanie to automatically close Library when Marshall County makes an "Emergency Level 1 Declaration."
2 Resolutions were presented:
AUTHORIZING EVERGREEN INDIANA LIBRARIES (Including the Indiana State Library) TO ACCEPT PAYMENTS FOR FEES & FINES ON BEHALF OF THE CULVER-UNION TOWNSHIP PUBLIC LIBRARY ("Library")
WHEREAS, I.C. 36-12-3-18 provides that a library board may authorize others to collect, on the library’s behalf, money or property owed to the library; and
WHEREAS, providing a mechanism by which library patrons may pay for Library fines or fees at various Evergreen Indiana public libraries, or the Indiana State Library, is consistent with the Library’s efforts to meet the needs of the public; and
WHEREAS, the Indiana State Library offers a service to Evergreen Indiana libraries that provides for the collection and redistribution of fines and fees.
NOW THEREFORE BE IT RESOLVED, that, pursuant to the provisions of I.C. 36-12-3-18, any Evergreen Indiana public library, and the Indiana State Library, is authorized to collect payments including, but not limited to, credit card payments owed to the Library; and
BE IT FURTHER RESOLVED, that all payments collected by Evergreen Indiana libraries on behalf of the Library will be submitted to the Indiana State Library and that the Indiana State Library will distribute to the Library on a quarterly basis, via electronic funds transfer, all payments collected on behalf of and owed to the Library; and
BE IT FURTHER RESOLVED, that the Library acknowledges that Evergreen Indiana libraries, including the Indiana State Library, are not debt collectors and will not be contacting patrons or making proactive collection efforts on behalf of the Library.
DULY ADOPTED by the Board of Trustees of the Culver-Union Township Public Library at a meeting held on the 15th day of February, 2011, at which meeting a quorum was present.
Motion made by Melanie and seconded by Joan to approve a Resolution Authorizing Evergreen Indiana to accept payments for fees and fines.
RESOLUTION TO ESTABLISH A STATE TECHNOLOGY FUND GRANT FUND
Whereas, the Board of Trustees of Culver-Union Township Public Library finds that a State Technology Fund Grant fund needs to be established to receive money from the State Technology Fund; and
Whereas, the fund name, as directed by State Board of Accounts must be called "State Technology Fund Grant Fund";
Therefore, be It resolved, that the Board of Trustees of the Culver-Union Township Public Library does hereby establish the State Technology Fund Grant Fund for the purpose(s) of receiving money from the State Technology Fund and paying the necessary bills associated with the non e-rate portion of the Internet access invoices from the approved Internet service provider.
ADOPTED THIS 15th DAY OF FEBRUARY, 2011.
Motion made by Alfred and seconded by Joan to approve a Resolution to Establish a State Technology Fund Grant Fund.
Adjournment motion made by Carol, seconded by Joan.
transcribed by S Gut
approved by M Robertson
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