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CUTPL Board Minutes for March 2011

March 22nd Board Meeting

CUTPL Board Minutes March 22, 2011

Time: 7:00 pm - 8:15 pm

Place: Library Large Meeting Room

Members: Joan Bess, Joyce Greeson, Al Nyby, Melanie Robertson, Carol Saft, Peg Schuldt Jim Hahn, presiding

Attendance: Carol Saft, AB

Pledge of Allegiance

It was moved by Melanie and seconded by Peg to accept the agenda for the evening


Public comments: Charlotte Hahn, president of the Friends of the Library

a luncheon will be held April 12th at 12:00 noon for Board members and staff to celebrate National Library Week

it was moved by Joan and seconded by Melanie to gift 2 older chairs to the CUTPL Friends of the Library for them to decorate for the Tri Kappa program "Chairs for Charity"


Secretary Report: Melanie Robertson

2-15-11 minutes corrections: P 1 Al not All; P 1 internet not internal; Andrew's name can be deleted or let alone

motion to accept the corrected minutes by Peg and seconded by Joan


Treasurer's Report: Al Nyby

January's reports could not be printed last meeting because of the missing name of the library; the correction has been made, so current reports are fine

handout presented to the Board and projected on the screen

since the Board finds them very worthwhile, a template for Alfred's monthly financial summary and the annual working budget will be made for future use

a motion to accept the financial report was given by Joyce and seconded by Joan


Finance Committee report:

Payroll services will remain the same, no savings were found from other sources

Personnel policies need some typo corrections

it seems that $15,000 will be needed for each annual budget for technology maintenance

more data from the people counters is needed before evaluations are made

Director's Report: Colleen

Circulation, computer use and webpage stats were projected on the screen

3853 active library cards

Target date of April 25-30 for inventory of all library materials; Andrew is working on a program

OverDrive, 30 items checked out so far

CUTPL Friends group will present staff recognition awards to 7 employees at the Friends' luncheon 4- 12-11. These are employees who have been here at least 5 years

it was moved by Joyce and seconded by Melanie to establish the non-resident fee at $140.00

MSC ( resolution to follow)

the UCC Financing Statement filing for the mortgage renewal has been made; deadline is April 11, 2011

March 22, Evergreen's 2.0 went live; new features include a more user-friendly search result screen and an acquisitions module

April 2, Saturday, Dr Jean Preer will conduct two sessions for CUTPL staff and Board members, other library staff members and the general public on "Intellectual Freedom in Public Libraries" 10-noon and 2-4:00; staff credit (LEUs) will be given

fiber optic evaluation continues, we expect to connect via fiber around July 1, which is the beginning of the new E rate year

Ali Gaskill has been selected to present a workshop on the YA book club she has started at the high school for the CYPD state conference on 8-20-11

Park Board: Peg

new fencing and benches ordered

new window treatment in the meeting room will be installed soon

7-6-11 Marshall Co Church Orchestra will present a concert near the gazebo

A Port-a-Potty has been installed in the park

Antiquarian & Historical Society of Culver -- Jim Sawhook

developing a long rang plan with assistance from the IN Historical Society

the new kiosk is up and being fined tuned

the website is being revamped

the Newsletter has a new look, they are mailed out quarterly

New Business:

Job description for an adult reference person needs to be added to the present policy manual; Colleen presented it. our part-time person in this position is Jonathan Gaskill

motion to accept by Peg and seconded by Melanie


Finance committee request to purchase a cataloging program "Bookwhere"

$507.00 per seat (with discount), Evergreen users are offered a 25% discount with a 3-31-11 deadline; after 3-31-11 it will be 15% discount

Bookwhere has been used for one week trial, it was very successful and will save work-time for our catalogers; annual cost for succeeding years is approximately $200 for updates and maintenance per seat motion to purchase 2 seats for $1014.00 was made by Al, seconded by Joyce


Adjournment: motion made by Joan, seconded by Joyce; MSC

transcribed by S Gut

approved by M Robertson