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CUTPL Board Minutes for November 2011

November 8th Board Meeting

CUTPL Board Minutes November 8, 2011

Time: 7:00 pm – 9:00 pm

Place: Library Large Meeting Room

Members: Joan Bess, Joyce Greeson, Al Nyby, Melanie Robertson, Carol Saft, Peg Schuldt Jim Hahn, presiding

Attendance: all present

Pledge of Allegiance

Agenda approval: moved to accept by Peg, seconded by Joyce

MSC

Public comments: none

Report from the Antiquarian & Historical Society: none

Secretary Report: Melanie Robertson

moved to accept the the 10-20-11 minutes with the correction of another "l" at the end of Marshall by Carol, seconded by Peg

MSC

Treasurer’s Report: Al Nyby

accounts are close to budget, a little high , have limited nonprint titles for awhile

personal services will probably be over budget

move to accept the treasurer’s report made by Melanie and seconded by Joyce

MSC

Finance Committee Report: Al

Health Insurance has gone up 29% so the committee is recommending dropping

Opt 9 and picking up Opt 14, with a higher deductible and co-pay; Library would continue to pay premiums

motion to accept Opt 14 made by Joyce and seconded by Carol

MSC

Policy Committee: Colleen

Meeting room fees for nonprofit groups

motion to accept the reviewed and revived policy made by Peg and seconded by Joan

MSC

Purchasing

motion to accept the reviewed and revised policy made by Peg and seconded by Joan

MSC

Board Governance Policy

motion to drop the Board Governance policy, since the Board Bylaws cover each item in the Governance Policy made by Peg and seconded by Joan

MSC

Finances and Depositories

motion to accept the reviewed and revised policy made by Peg and seconded by Joan

MSC

Reimbursements for Board of Trustee members and staff for professional meetings

motion to accept the new policy made by Joan and seconded by Peg

MSC

Youth Behavior Policy

motion to accept the reviewed and revised policy made by Joan and seconded by Peg

MSC

Director’s Report: Colleen McCarty

the web page has been updated with our Long Range Plan, working budget, and Brd Minutes

Teresa Hudson has been appointed secretary for the Evergreen Circulation Committee

shelving for the Rita Lawson Collection will be put up in January 2012

The Christmas tree is up and will be decorated by the Friends 11-29-11

December10, CUTPL will have a Christmas open house

Essmie Rogers is posting daily events and the next day’s events on the magnetic board in the main lobby

Colleen will be meeting with Marshall Co library directors to complete plans for an all county read for the spring

The Hero’s tree was very successful

Retired Navy Captain and Friend Dianne Johnson address was videotaped at the event, and this will be posted on CUTPL’s YouTube site by the end of the year.

Park Board: Peg Schuldt

discussed getting crushed limestone for the Indian trails, but will continue crushing and rolling as recommended by Geo Hopple

contracted for a courtesy pier, and dropped the fishing pier

Unfinished Business:

Resolution to pay personal membership dues for the library and staff members to Library and civic related organizations e.g., Indiana Federation of Libraries, as recommended by the Library Director each year

motion to pay these dues made by Melanie and seconded by Joan

MSC

New Business: nothing

Adjournment: motion by Carol and seconded by Peg

MSC

transcribed by S Gut

approved by M Robertson

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