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CUTPL Board Minutes for October 2011

October 11th Board Meeting

CUTPL Board Minutes October 11, 2011

Time: 7:00 pm - 8:30 pm

Place: Library Large Meeting Room

Members: Joan Bess, Joyce Greeson, Alfred Nyby, Melanie Robertson, Carol Saft, Peg Schuldt, Jim Hahn, presiding

Attendance Absent: Joyce and Peg

Pledge of Allegiance

Agenda approval: moved to accept by Carol, seconded by Joan


Public comments: none

Report from the Antiquarian & Historical Society: none

Report of the Digitalization Committee: Melanie

No further action needed at this time regarding CUTPL newspaper editions.

Antiquarian Society is currently working on copies obtained from the Pilot News.

Secretary Report: Melanie Robertson

Motion to accept by Carol and seconded by Alfred


Treasurer's Report: Alfred Nyby (power point)

September's expenses of $40,000 close to budget

unusual 3 pay periods

1st month of the new internet service, will be getting reimbursed

new laser printer and 4 wireless access points

exterior work paid

motion to accept the treasurer's report made by Melanie and seconded by Joan


Presentation and adoption of the proposed 2012 Budget

forms presented; the director will be presenting all forms to the Marshall Co. Auditor within 48 hours of signing

all forms will also be sent to Gateway

motion to accept the Ordinance for the Appropriation and Tax Rate by Alfred and seconded by Carol


Finance Committee Report: Alfred

creating a long term building maintenance checklist and seeking local people for quotes

seeking a resolution to authorize the payment of membership dues for staff; Indiana Code provides for this; the director will work on a resolution

PERF vs Hoosier Start Plan for employee 401K

Director's Report: Colleen McCarty

Polly Thompson Wolf talked about the Rita Lawson Science Fiction / Fantasy Collection, donation of $1620.00

Rita's daughter Abby has designed shelving to accommodate 3600 books

collection of figurines to be donated and used for display on top shelf

Rita's personal collection was donated, approx. 400 books

family would like children's SciFi integrated into this collection

Ironwood Shelving being considered, 12 doubled sided shelves, $6000.00 (including shipping)

motion to purchase shelving not to exceed $6,000 made by Melanie and seconded by Carol


book drop cover has been installed

Fall edition of CUTPL newsletter, Maxinkuckee Reed just published, available on our website and in print

5 staff members attending our computer classes for training

Park Board: none

Policy Committee

Policy Committee submitted the Long Range Plan, discussed at the September 2011 CUTPL Board meeting

motion to accept as presented made by Joan and seconded by Al


Three additional policies were presented as revised. Discussion and questions preceded voting.

Educational Reimbursement, motion by Alfred, seconded by Joan MSC

Patron Behavior, motion by Joan, seconded by Alfred MSC

Use of Rooms, motion by Joan, seconded by Alfred MSC

Unfinished Business: none

New Business: none

Adjournment: motion by Joan, seconded by Carol MSC

transcribed by S Gut

approved by M Robertson