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CUTPL Board Minutes for September 2011

September 20th Board Meeting

CUTPL Board Minutes September 20, 2011

Time: 7:00 pm -

Place: Library Large Meeting Room

Members: Joan Bess, Joyce Greeson, Al Nyby, Melanie Robertson, Carol Saft, Peg Schuldt, Jim Hahn, presiding

Attendance: all present

Pledge of Allegiance

Agenda approval: moved by Joyce to accept with the correction that Ali will not present her CYPD PowerPoint program and seconded by Joan


Motion to open the Public Budget Hearing portion of the meeting by Peg and seconded by Joyce


Al reported the nonbinding budget meeting with the Marshall County Council was held on 9-12, all went well

no public comment

motion by Peg, second by Joan to close public hearing

Report from the Antiquarian & Historical Society: no report

Secretary Report: Melanie Robertson

motion to accept without corrections by Carol and seconded by Peg


Treasurer's Report: Al Nyby

several unexpected expenses but still close to budget: higher speed internet $443; partitions for the newer cataloguing area $557 (with shipping); $600 for Newspaper Archive database

the telephone reimbursement will be forthcoming

motion to accept the report was made by Melanie and seconded by Joyce


Finance Committee Report: Al

County Council meeting held 9-12-11, all went well

a template for library building maintenance checklist is still in progress

investigating grants available for energy efficient lighting

a bid has been received from Jones Construction of $350 for a book drop cover, 24" x 16" to prevent water from entering the building; this was the lowest received

inquiry is still continuing for a drive up book drop, Farmers' Bank must be considered

a CD will be coming due in Dec, it receives about $50 per year to be used only for books and periodicals

preparing for vacation and annual salary schedules; expecting increase in health insurance

annual carpet cleaning, possible increase in programing fees for the children's area

Policy Committee

Long Range Plan - Colleen reviewed the 2011-2016 Long Range Plan; 4 parts to it: Intro (with a description of our library, community survey and discussions), Four Areas of Strategic Opportunity, Annual Evaluation Process and Summary.

IN state requirement for libraries

Director Colleen commended for an excellent long range planning

Board will have a copy of Plan to review before approval

all policies will be presented to the board for review and evaluation over the next few months

A. Collection development criteria subject to Director approval

nonresidents cannot use all Evergreen services

a motion to accept revised collection policy by Peg and seconded by Joan


B. education re-imbursement policy discussed and returned to the committee for revision

C. meeting Room policy tabled for next meeting

D. review of a form for reconsidering catalogued library items to which patrons object

motion by Joan and seconded by Peg to let the existing policy stand


Director's Report: Colleen McCarty

three new hires to replace staff who left; presently interviewing for Computer Lab Clerk position

Notice has been sent out to newspapers re: change in dates of next 3 CUTPL Board meetings from 3rd Tuesday of the month to the 2nd Tuesday of the month, same time (7:00 pm)

Review of circulation, holdings, people-counter and library card stats on projected Excel spreadsheet

91 "live" Evergreen libraries to date

3983 active cards, which will be reviewed for possible changes in phone #s, addresses, etc. after November

421 items sent out and received thru Evergreen system in August 2011, compared to 7 ILLs

Board invited to tour new temp. quarters of Tech. Services staff in staff room after this meeting

Park Board: Peg Schuldt

meeting 9-7-11 12-15 in audience

items discussed for the future: restroom in west pavilion, fishing pier, storage for equipment

trees to be planted, especially for shading the lifeguards

summer usage of park high because of the high temperatures

Unfinished Business:

because of the Pilot News discovery of past issues of The Culver Citizen, the digitalization program with the Antiquarians will be put on hold

New Business:

a distribution of interest from our permanent fund has been received from the Marshall County Community Foundation. The amount was $3426.65

Adjournment: motion by Joan and seconded by Peg


transcribed by S Gut

approved by M Robertson