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CUTPL Board Minutes for January 2012

January 24th Board Meeting

CULVER UNION TOWNSHIP PUBLIC LIBRARY

Board Meeting January 24, 2012

Time: 7:00 pm –9:00 pm

Place: Library Large Meeting Room

Members: Joan Bess, Joyce Greeson, Jim Hahn (Pres) Alfred Nyby (Treas) Melanie Robertson (Sec) Carol Saft, Peg Schuldt (VP)

Attendance: Carol AB

Pledge of Allegiance

Agenda approval: moved to accept by Joyce and seconded by Joan

MSC

No public comments

Motion to re-elect the above listed officers for 2012 by Joan and seconded by Joyce

MSC

Report from the Antiquarian & Historical Society: none

Secretary Report: Melanie Robertson

motion to accept without corrections by Peg and seconded by Joan

MSC

Treasurer’s Report: Alfred Nyby

receipts less than expected; expenditures less than expected; ending operating fund better than expected

motion to accept the report was made by Joyce and seconded by Melanie

MSC

Finance Committee Report: Alfred

a review of expenditures and projects in each category for 2012

different placement of a few line items for clearer assessments

exact tax draw for 2012 not known yet

NIPSCO projection is up a bit as is annual cleaning expense

three annual reports are nearly finished: one due this month and two in March:

They are to: The Indiana State Library, State Board of Accounts and the Bond report filed through the Gateway System

an energy assessment for the building is needed; presently the lighting fixtures are quite varied and replacements are costly

the grant writer used by the town of Culver will be approached as a possible means of finding moneys for this energy audit

a motion to approve the annual Report of Investments to the State Board of Accounts was given by Joyce and seconded by Alfred

MSC

Policy Committee

motion by Joan and seconded by Peg to accept the amended Director’s job description

MSC

Vacation Policy- after lengthy discussion, it was decided to table this and send back to committee for changes

Sick Leave Policy – discussed and tabled for changes

Possibility of establishing a sick leave bank and personal days for full time staff were discussed

Director’s Report: Colleen McCarty

an adjustment in a Board appointment is forthcoming

Carol Saft term ended 12-2011; she is to be reappointed at the School Board meeting tonight

the following will need reappointment 12-2012

Peg and Melanie from the School Board

Joyce from the (Marshall) Co Commissioners

congratulations to the CUTPL Quiz Bowl, the team: members were: Andrew Baker, Emily Dible, Jim Faulkner, Jon Gaskill

congratulations to Andrew and Teresa, they will be presenting their unique inventory system at the annual Evergreen International Conference to be held at Indy in April

we have several programs in place for the "One Book, One Town, Marshall County 2012" program: theme is the Civil War and the book is Shelby Foote’s Shiloh

Cabin Fever, our winter reading club, is underway, with prizes being given out courtesy of local businesses BP Gas and Puter Pit Stop

Park Board: Peg Schuldt

the driveway will be resurfaced

a new company, Davidson’s, will be doing pier installation and removal; the company is from Syracuse IN

Unfinished Business: none

New Business:

a resolution was presented to establish a Pass Through Fund to handle fines that are paid at an Evergreen library and belong to another Evergreen Indiana library

a motion to accept was made by Peg and seconded by Joan

MSC

Adjournment: motion by Joan and seconded by Peg

MSC

transcribed by S Gut

approved by M Robertson

© 2014 Culver-Union Twp. Public Library, Culver, IN