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CUTPL Board Minutes for May 2012

May 15th Board Meeting


Board Meeting May 15, 2012

Time: 7:00 pm – 7:45 pm

Place: Library Large Meeting Room

Members: Joan Bess, Joyce Greeson, Jim Hahn, Al Nyby, Melanie Robertson, Carol Saft, Peg Schuldt, presiding

Attendance: Jim Hahn, Ab

Pledge of Allegiance: ok

Public Comment: none

Antiquarian and Historical Society: none

Secretary Report: Melanie Robertson

a motion to approve the minutes from 4-17-12 was made by Joyce and seconded by Joan, with one correction noted at the adjournment


Executive session minutes of 4-2-12 were presented for approval

motion to accept made by Joan and seconded by Carol


Treasurer’s Report: Al Nyby

a motion to accept the Register of Claims made by Melanie and seconded by Joyce


additional distribution of corrected State funds

2011 + $14,000.00

2012 Jan thru April + $6,000.00

2012 May thru Dec + $12,000

Al cautioned these amounts may affect our 2013 budget because of excess levy fund requirements

motion to accept the report was made by Melanie and seconded by Joyce


Finance Committee Report: no report

Policy Committee: Colleen

CUTPL Board Bylaws are due for review each May. Our bylaws follow the Indiana State Library template to give them their basic structure. Indiana public library standards indicate that a public library’s bylaws must contain specific statements: some parts of the bylaws are required by standards, statute, or both. Our bylaws fulfill those requirements. These bylaws were read and reviewed by the Board.

motion to accept the Bylaws as presented was made by Joan and seconded by Carol


Director’s Report: Colleen McCarty

Linda Johnston and Cindy Good attended the Region 2 ILF conference in Kokomo on May 4. They attended several presentations and earned LEUs.

Union Township voters have joined town of Culver citizens on Election Day: CUTPL is now the polling location for citizens of both localities

Buckland and Associates have been onsite and have completed the insurance appraisal and fixed asset inventory: they will send us the paperwork when they have finalized their analysis

Rita Lawson sci fi memorial collection shelving has been installed, the sci fi collection has been moved, the audiobooks have been relocated to the former sci fi shelving and we have moved the mobile bookcase which housed the audiobook collection to the large meeting room for the Friends to use

One Book One Town activities are complete: we hope to participate with other Marshall County libraries again next year

Korellis Roofing is scheduled to install snow gems on our roof tomorrow

we have lost 2 part-time employees and will hire 2 new ones: a Youth Services clerk and a Circulation clerk

Park Board: Peg Schuldt

general discussion of the piers

nothing voted upon

Unfinished Business:

Andrew gave a brief report on the Evergreen International Conference, where he and Teresa presented their Inventory Program; their program was very well received at the Conference and may be adopted by other Evergreen libraries

They attended several sessions and made many personal contacts that will be very helpful

CUTPL will be remembered for outstanding contributions to Evergreen’s International community because of Andrew and Teresa

New Business:

dedication of the Rita Lawson Science Fiction Collection will be 7-21-12Sat 2:00 pm , the Lawson family will be present and light refreshments will be provided

June 19 the Board will have their next meeting

Adjournment: motion by Joan and seconded by Joyce


transcribed by S Gut

approved by M Robertson

© 2014 Culver-Union Twp. Public Library, Culver, IN