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CUTPL Board Minutes for November 2012

November 27th Board Meeting


Board Meeting October 27, 2012

Time: 7:00 pm - 8:30 pm

Place: Library Large Meeting Room

Members: Joan Bess, Joyce Greeson, Jim Hahn, Al Nyby, Melanie Robertson, Carol Saft, Peg Schuldt

Attendance: AB Joyce Greeson

Pledge of Allegiance:

Agenda approval: moved by Peg seconded by Joan


Report from the Antiquarian & Historical Society: Carol Saft

new displays in the Museum

Secretary Report: Melanie Robertson

"autumn" to be deleted in 10-16-12 minutes

motion to accept by Joan, seconded by Peg


Treasurer's Report: Al Nyby

bi-annual software server expense wasn't included in budget

Insurance cost adjustment made as a result of inventory

motion to accept the report was made by Melanie and seconded by Carol


Finance Committee Report: Al

review to estimate the 2013 budget

discussion on the need for a new hiring salary schedule: presently the ranges are inequitable

a motion increase employee salaries by 3% and the director by 4% (because the Director did not receive a pay raise in 2012 since she elected to take additional vacation in lieu of a raise, as offered by the Board -see " Resolution to Exception to Vacation Leave Policy" dated December 13, 2011).

Motion was made by Al and seconded by Joan

MSC (4 Yea, 1 Nay, 1 abstain-Peg Schuldt)

a motion to accept the staff hiring schedule for 2013 was presented by Al and seconded by Melanie; it was amended to read that full-time managers hire-in salary could range from $25,000 to $35,000


Group Insurance for fulltime employees, Opt 14

the motion to retain the present 2012 health insurance plan for full-time employees for 2013 was made by Melanie and seconded by Alfred

MSC 6 for and 1 abstaining (Peg Schuldt)

Policy Committee: Colleen

Andrew presented the 2013-2015 Technology Plan

Motion to accept the Technology Plan made by Peg, seconded by Melanie


Discussion to clarify issue re: automatically offering make-up work time to part-time employees who miss work because of illness, holidays, snow days, etc. Employee to receive permission from the Director to make up those missed hours. Motion to amend policy with the clarifying change to the wording made by Carol, seconded by Joan.


Employee Handbook with policies pertaining to employment presented; Record of Receipt of Employment Handbook presented for all employees to sign, stating that they have read the manual and agree to adhere to the policies it contains. Their signed form will be kept in their personnel file. The Manual states that it does not imply an expressed or implied contract between the employee and CUTPL

motion to require employees to sign the Record of Receipt, made by Melanie, seconded by Peg


Director's Report: Colleen McCarty

Director's Report: Colleen McCarty

CUTPL will participate again this year in the "One Book One Community" project with all of the public libraries in Marshall County. The book which has been selected is The Boy Who Harnessed the Wind by William Kamkwamba

Tonya Evans from Hoosier S.T.A.R.T. will present the features of this deferred compensation plan offered to employees of government agencies in Indiana. She will attend our staff meeting on Thursday, November 29.

Park Board: Peg Schuldt

discussion of fishing pier

Unfinished Business:

Culver Key Lock Box Ordinance-discussion put on hold until our contract with our alarm service, Simplex Grinnell expires October 2013

New Business:


Adjournment: motion by Carol and seconded by Joan


transcribed by S Gut

approved by M Robertson