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CUTPL Board Minutes for August 2013

August 20th Public Hearing

August 20th Board Meeting


Public Hearing August 20, 2013

Public Hearing August 20, 2013 for the presentation of the proposed CUTPL budget for 2014

Members present: Joan Bess, Tom Curtis, Jim Hahn, Al Nyby, Melanie Robertson, Rhonda Reinhold

No public comment

Motion to adjourn made by Tom and seconded by Joan



Regular Board Meeting August 20, 2013

Time: 7:00 pm - 8:30 pm

Place: Library Large Meeting Room

Announcement: Carol Saft has rendered her resignation to the School Board

The school board has approved Karen Boland to fill Carol's position, but she has yet to be sworn-in and will not be attending this meeting as a member

Members: Joan Bess, Tom Curtis, Jim Hahn, Al Nyby, Melanie Robertson, Rhonda Reinhold

Attendance: 6 present

Pledge of Allegiance:

Agenda Approval: motion to accept the agenda as amended to have George Duncan present under unfinished business by Joan and seconded by Tom


Public comment: none

Report from the Antiquarian & Historical Society: George Duncan deferred to Unfinished Business

Secretary Report: Melanie Robertson

Motion to accept the minutes from July 16, 2013 and a correction from the public hearing previous to this meeting to read the August meeting not September made by Ronda and seconded by Alfred


Treasurer's Report: Al Nyby

funds should be adequate for the end of the year expenses

Register of Claims very near to budget

motion to accept by Melanie and seconded by Tom


Finance Committee Report

Al-there was no Finance Committee meeting since our last full Board meeting

Policy Committee:

Saturday 10-19-13 will be a workshop to be held at the Chesterton Library for board members; regarding ISL public library board manual: IN the Public Trust. Presenter Bob Fitch, $50.00 fee per person, 10-3:00 their time, (11-4:00 our time)

Director's Report: Colleen McCarty

partial filming of Little Savages was done on the steps of CUTPL; film to be released in April 2014; we will be getting a copy

a new contract for elevator maintenance is being sought

Friends of the Library will have a new officer lineup and elections at their Sept. meeting

Tuesday 9-10-13, Jill Stang from the State Library will be here to conduct a workshop for those staff members wishing to acquire education units; session should last 3 hours

Laura Jones will be off for maternity leave soon, her due date is 9-9-13

new circ person Chris Emerick doing well

Park Board: Rhonda Reinhold

Indiana Code introduced to Park Board, legality discussed and Ok'd and a committee is being formed

Unfinished Business:

George Duncan, representative of Antiquarian & Historical Society and Ken Lukenbill, attorney present to represent the Library Board

Alfred mentioned The Culver Citizen article, August 8, stating the moving would start in October

Antiquarians hoping to extend the time to raise moneys

Marshall Co tourism has promised an award for 2014, summary cannot be disclosed at this time

discussion on the conflict of interest as stated in the Board Policy; Ken Lukenbill clarified conflict of interest

Jim Hahn, Tom Curtis and Joan Bess excused themselves from the vote

motion made by Rhonda to not extend the time for the Antiquarians to vacate the Library building, seconded by Alfred

MSC 3 for, 3 abstained, nay 0 (a 7th member is not present, but should not matter in this vote)

Ken Lukenbill ruled the motion will pass

New Business:

Tom was concerned about the quantity of donations in the TS area. It was pointed out the huge amounts received lately and these items are being processed for keeping, giving to the Friends or thrown out as quickly as possible. Space to house the Friends items will be used in the vacated museum rooms

A question about the June Register of Claims, over $22.32. This has been resolved.

Adjournment: motion by Joan and seconded by Rhonda


transcribed by S Gut

approved by M Robertson