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CUTPL Board Minutes for December 2013

December 17th Board Meeting


Regular Board Meeting December 17, 2013

Time: 7:00 pm – 8:00 pm

Place: Library Large Meeting Room

Members: Karen Boland, Tom Curtis, Jim Hahn, Al Nyby, Melanie Robertson, Rhonda Reinhold, Carol Minarik, new member 12-17-13

Attendance: AB Karen Boland

Pledge of Allegiance:

Agenda approval: motion to accept by Alfred and seconded by Tom


Public comment: none

Secretary Report: Melanie Robertson

Treasurer’s Report: Al Nyby

it looks like the expenses for 2014 will exceed monies coming in by a small amount

motion to accept and Register of Claims made by Tom and seconded by Melanie


Finance Committee Report: Al

met 12-16-13 to discuss:

2014 tentative working budget

motion to accept a resolution to transfer$30,000 to our Library Improvement Reserve

Fund to made by Melanie and seconded by Rhonda


Our Marshall County Community Foundation permanent fund interest income has been good in the last couple of years; the present Fund balance is $99,309, the interest payment for 2013 was $3537

Policy Committee: none

Director’s Report: Colleen McCarty

January 6 will begin a Jan-Feb adult winter reading program, "Warm up with Reading"

Saturday 1-18-14 will be a community Clubs’ Fair, Clubs will have tables and invite new members to join

thank you to the Friends of the Library for the refreshments for the Open House

eld 12-14-13, and for decorating the Library for Christmas

staff hires: Laura Jones, a certified librarian, is now fulltime Reference/ Adult Services Manager and Jill Gavlick will be Youth Services Manager beginning 1-6-14.

the present policy for Laura’s position will need to include circulation manager duties

Jill’s duties are outreach, programing, circulation, collection development

long range goals #2 and #4 will be augmented by Laura and Jill

will need to cut part-time hours by 10% to meet these 2014 salaries

the Carnegie Rooms are basically ready for library use; the active termite problem has been treated by Arrow Pest Control. Arrow will have a follow-up visit in the spring

Evergreen Indiana has approved the membership agreement the Board voted on at the 11-19-13 meeting

the community Dance Program formerly held at the Beach Lodge will be held here on T & Th at 6:30 pm to 7:30 pm. This session should end in May 2014, with the planned resumption in September 2014

the latest edition of "The Maxinkuckee Reed" commended for its excellence by Board President

Park Board: Rhonda Reinhold

library board must appoint a park board member

the job description for the superintendent has been changed to meet the state requirement: the superintendent must have a degree in park management

a new attorney, Rachel Arndt, has been hired

appointment John Helphrey to the Park Board, with another to be admitted in January 2014

the Board will be changed to 7 member instead of 6 in the near future

finance and policy committees have been added to the Board

possible application for Grant money in the future

Unfinished Business:

motion made by Alfred to have the Antiquarian sign in front of the library removed by the AHS when weather permits, seconded by Melanie


New Business:

a motion to approve the 2014 Library Board meeting schedule was made by Tom and seconded by Alfred


a motion to approve the 2014 Holiday closing schedule was made by Melanie and seconded by Carol


Director Colleen McCarty presented retiring Board member Jim Hahn a plaque of appreciation for his service as a board member from 14 October 2008 to 31 Dec 2014, and the Friends honored him with a gift certificate

Adjournment: motion by Carol and seconded by Melanie


transcribed by S Gut

approved by M Robertson

© 2014 Culver-Union Twp. Public Library, Culver, IN