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CUTPL Board Minutes for January 2013

January 15th Board Meeting

January 31st Executive Session

January 31st Special Meeting

CULVER UNION TOWNSHIP PUBLIC LIBRARY

Board Meeting January 15, 2013

Time: 7:00 pm – 8 pm

Place: Library Large Meeting Room

Members: Joan Bess, Tom Curtis, Jim Hahn, Al Nyby, Melanie Robertson, Rhonda Reinhold, Carol Saft

Pledge of Allegiance:

Attendance: new members AB: Tom Curtis and Rhonda Reinhold

Rhonda Reinhold’s notarized appointment from the school board not yet received

Tom Curtis is 4 months shy of required residency; delay of County Commissioners Brd action

Agenda approval: moved by Joan seconded by Carol Saft

MSC

Public Comment: none

Report from the Antiquarian & Historical Society: Carol Saft

discussion of additional bricks for the Heritage Park are in and will be placed when weather permits

new donations will be on display

Secretary Report: Melanie Robertson

12-18-12 minutes had a correction in the Director’s Report "new"

motion to accept with the correction made by Carol and seconded by Joan

MSC

Treasurer’s Report: Al Nyby

staying on budget, maintaining target areas

summary of 2012 presented

motion to accept the report was made by Joan and seconded by Carol

MSC

Finance Committee Report: no meeting

Policy Committee: Colleen

Director’s Report: Colleen McCarty

ILF video will be shown next meeting when the new members are present

a reference librarian has begun with circulation duties as well; Laura Jones will be working 29 hours a week

library staff procedure manuals are in the process of being completed,

Note: procedures are not policies

the Library Trustee’s Manual has been revised, with only minor changes to reflect current duties. There are 80 pages and Colleen will provide a copy to Board members who want a revised one

The Annual Report to be given the State is nearly finished and will be submitted by 2-1-13

The info it contains will be available online by the end of the year

Friends of the Library are to be thanked for taking down the Christmas decorations

The Friends have also donated 10 copies of the 1 Book, 1 Town for Marshall Co Read, entitled The Boy Who Harnessed the Wind

The author, William Kamkwamba, will be at Notre Dame 3-18-13, 7:00 pm

Staff that chooses to attend may car pool

Park Board:

we need to appoint a new representative; selection will be made in February 2013

Unfinished Business: none

New Business:

Children and leaders of groups need to be reminded of proper library behavior when using our meeting rooms; Youth Behavior Policy reviewed

Election of officers: a motion to retain the present officers for one month, so that at the February meeting the election can be held with a full board, was made by Joan and seconded by Alfred

MSC

Is there a form available for appointing a new Park Board member? The director will look into it.

Are training sessions available for Library Board members? Again Colleen will look into getting someone from the IN State library to come to CUTPL

Adjournment: motion by Carol and seconded by Joan

MSC

transcribed by S Gut

approved by M Robertson

CULVER UNION TOWNSHIP PUBLIC LIBRARY

Executive Board Meeting January 31, 2013

Present: Jim Hahn, Joan Bess, Alfred Nyby, Carol Saft, Melanie Robertson,

CUTPL Library Director Colleen McCarty and CUTPL Attorney, Ken Luckenbill

Discussion of IC 5-14-1.5-6.1 (b) (2) (B) and IC 5-14-1.5-6.1 (b) (6) (A)

Discussion of the matter pending in front of the board per the statutes of:

IC 5-14-1.5-6.1 (b) (2) (B)

IC 5-14-1.5-6.1 (b) (6) (A)

The CUTPL Board of Trustees certifies that no subject matter was discussed in the Executive Session other than the subject matter specified in the Public Notice. IC 5-14-1.5-6.1 (d)

Motion to adjourn by Carol Saft, seconded by Alfred Nyby,

MSC

Executive session ended at 10:45 A.M.

Minutes taken by Melanie Robertson

CULVER UNION TOWNSHIP PUBLIC LIBRARY

Special Board Meeting January 31, 2013

Meeting called to order at 11:00 by CUTPL Board President, Jim Hahn

Members present: Jim Hahn, Joan Bess, Alfred Nyby, Carol Saft, Melanie Robertson, and also CUTPL Library Director Colleen McCarty and CUTPL attorney, Ken Luckenbill

A motion to sustain the recommendations of the matter pending in front of the board per the statutes of:

IC 5-14-1.5-6.1 (b) (2) (B)

IC 5-14-1.5-6.1 (b) (6) (A)

By Carol Saft, seconded by Melanie Robertson,

MSC

The CUTPL Board of Trustees certifies that no subject matter was discussed in the Executive Session other than the subject matter specified in the Public Notice.

Motion to adjourn was made by Joan Bess, seconded by Alfred Nyby, MSC

Meeting adjourned at 11:10 A.M.

Minutes taken by Melanie Robertson

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