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CUTPL Board Minutes for July 2013

July 16th Board Meeting


Board Meeting July 16, 2013

Time: 7:00 pm - 8:35 pm

Place: Library Large Meeting Room

Members: Joan Bess, Tom Curtis, Jim Hahn, Al Nyby, Melanie Robertson, Rhonda Reinhold, Carol Saft

Attendance: all present, Jim Hahn presiding

Pledge of Allegiance: done

Agenda approval: motion to accept as presented by Carol and seconded by Joan


Public comment: NONE

Report from the Antiquarian & Historical Society:

Carol Saft mentioned George Duncan as Chair of the Center for Culver History Committee will be addressing the Board at the closing of this meeting

Secretary Report: Melanie Robertson

clarification in 6-18-2013 minutes to reflect the change from $500.00 to $1,000.00 for the Director to spend without prior Board approval

motion to accept with this change of wording made by Rhonda and seconded by Tom


Treasurer's Report: Al Nyby

motion to accept the report and June Register of Claims made by Melanie and seconded by Joan


Finance Committee Report: Al

met 7-8-13 to come up with a proposed 2014 budget by comparing it to the 2013 budget now in force; current amounts will increase a little

Public Announcement system is being investigated for alert to patrons; this will be on the agenda for September

Director asked to purchase 2 bull horns soon

Andrew will build a more powerful computer for use in upgrades of our servers, he estimates additional components will cost about $1800.00.

a motion to allow $1800. for computer upgrades was presented by Tom and seconded by Carol


the committee of Jim Hahn, Jim Faulkner, Al Nyby, and Colleen met 7-12 with the Dept. of Local Government Services, and CUTPL was highly praised for being so well prepared among the 219 agencies our Field Rep. oversees

Policy Committee: Colleen McCarty

presented a draft for disaster procedures-tornado warnings; town warning is a sustained siren; safe places to be within the library identified; water might be a possible concern; staff drill will be forthcoming; our disaster preparedness manual will include release forms available for those who refuse treatment after an accident in the Library

next meeting scheduled for August 6 at 10:00 am; Rhonda and Melanie on the committee; Carol has asked to be released from the committee

Director's Report: Colleen

in Karen Ainslie's Board presentation last month she mentioned ISL webinars on legal matters and libraries; Andrew, Laura, and I participated in these webinars: social media, Affordable Care Act, E content & copyright, and American Disability Act

two new hires: Ralitsa King and Christine Emerick. They will assist at the Circulation Desk. Laura Jones, who will soon be on maternity leave for three months probably beginning in early September

53 participants in our Adult summer readers program, and the children's programs are well-attended; Ali has yet to deliver her baby but it should be soon

Park Board: Rhonda Reinhold

the fishing pier has been repaired and the caution tapes have been removed

a vehicle. a "Gator" has been donated, so the extra money was used for additional park equipment

moneys have been freed for the purchase of a storage unit

extended hours for life guards from 6:30 to 9:00 pm: families taking advantage of the increased lifeguard coverage time

August 7 is the next meeting at 7:00 pm at the Town Hall; Rhonda will ask the Park Board to establish a policy and finance committee, more in line with the present Library Board; Library Board members were asked to come in support of her presentation;

discussions are underway to appoint another member to the Park Board

Port-a-Potties are not being maintained, they need daily cleaning and sometimes the garbage builds up,

the Library Board is encouraged to attend the August 7th meeting as individuals

Unfinished Business:

motion to accept the executive board minutes of June 18, 2013 was made by Alfred and seconded by Joan


New Business: Mr. George Duncan, AHS Museum Committee Chair

past 12 months: plans for possible relocation of museum/visitor's center

have $15,000 on hand, prepared to pay rent of $400 per month to Library

seeking a one year extension of moving date of 31 Oct 2013

motion by Rhonda to table issue, Melanie seconded;

discussion: public vs. private use of facility; library needs space

vote: ( no 2) ( yes 4) (abstain 1)


tabled for the August meeting

Adjournment: motion by Rhonda and seconded by Joan


transcribed by S Gut

approved by M Robertson