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CUTPL Board Minutes for October 2013

October 22nd Board Meeting


Regular Board Meeting October 22, 2013

Time: 7:00 pm – 7:50 pm

Place: Library Large Meeting Room

Members: Karen Boland, Tom Curtis, Jim Hahn, Al Nyby, Melanie Robertson, Rhonda Reinhold,

Attendance: Karen AB, Rhonda AB

Pledge of Allegiance:

Agenda approval: motion to accept by Alfred, seconded by Tom

Public Comment

Charlotte Hahn reported that the Friends of the Library will have a book sale this weekend, $2.00 a bag

Report from the Antiquarian & Historical Society: Tom Curtis

move of the Antiquarian’s to the First Farmer’s Bank and Trust is in progress

refurbishing of CUTPL space is forthcoming

move will be completed by November 3, 2013

Secretary Report: Melanie Robertson

motion to accept as presented made by Al, seconded by Tom


Treasurer’s Report: Al Nyby

Expenses and income very close to budget

$3500.00 income from Marshall County Community Fund

motion to accept the September Register of Claims was made by Melanie and seconded by Tom


Finance Committee Report: Al

committee met 10-21-13; attending Tom, Jim Hahn, Jim Faulkner, Alfred, and Colleen

main topic was the 2014 budget, which will be presented in November

health insurance, added hardware and repairs of concern now

a transfer to LIRF Fund will be increased to $25,000 to $30,000.00

Policy Committee

no meeting, but Melanie and Colleen did attend the workshop in Chesterton

IN the Public Trust - consulting company headed by a new man with limited IN law experience and knowledge of functions of Indiana libraries

attendees mostly trustees

the discussion of Board/Director evaluation policies is something our Board needs to address

Director’s Report: Colleen McCarty

staff will be providing an appreciation luncheon for the Friends 10-23-13 from 11:30-1:30;

Board members are invited

recognized the Friends for the novel scarecrows they put up in front of the library

cataloger Polly Thompson Wolf spent a few hours assisting the CCSC school librarian concerning cataloging in Evergreen

Andrew Baker has attained Level 6 Librarian certification; congratulations, Andrew

bank lockbox for offsite tape backup storage will be $20.00 per year, with fee taken out of our checking account; access to box by Jim Faulkner, Andrew, Colleen, Linda

Evergreen as of November 1, 2013 will allow fine payment at any Evergreen facility for fines and fees

Quarterly, Evergreen will issue checks to individual libraries on a debit-credit basis

online payment by credit card coming in Spring 2014

Park Board: Rhonda Reinhold, absent

Unfinished Business

proposal to Amend CUTPL Board Bylaws to include Adherence to Standards contained in the Manual: IN the Public Trust

will be placed in the Bylaws, Section 1, Article 11 Policies, Rules and Regulations

motion to accept by Tom and seconded by Melanie


it was suggested that the Board allow 10 minutes each meeting to review parts of this document

New Business

letter of resignation by Ali Gaskill, Youth Service Manager, children’s department, to be effective December 13, 2013

an amendment to Evergreen Indiana Membership Agreement needs to be signed by all 102 members

Evergreen wants to charge $5000.00 for withdrawal for libraries who want to drop membership

tabled until clearer rewrite of amendment is presented

question on what to do about the Antiquarian outdoor sign

it is theirs

it is not cemented, but needs to be removed

Snow Gems have fallen off of the roof, Korellis Roofing of Valparaiso not responding todirector’s messages to fix them

Adjournment: motion by Tom and seconded by Alfred


transcribed by S Gut

approved by M Robertson

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