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CUTPL Board Minutes for September 2013

September 17th Board Meeting


Regular Board Meeting September 20, 2013

Time: 7:00 pm --8 pm

Place: Library Large Meeting Room

Members: Karen Boland, Tom Curtis, Jim Hahn, Alfred Nyby, Melanie Robertson, Rhonda Reinhold: quorum present ; welcome to new Board member Karen Boland

Attendance: AB Melanie

Pledge of Allegiance:

Agenda approval: motion to accept by Alfred, seconded by Tom


Public comment: none

Report from the Antiquarian & Historical Society:

letter from Ken Lukenbill stating the move will be complete by November 3, 2013

a committee will oversee the move

Treasurer’s Report: Al Nyby

2014 budget was approved by the County (nonbinding) 9-9-13

motion to adopt the 2014 budget as presented by Tom and seconded by Alfred


review and approve August Register of Claims

motion to accept the treasurer’s report and approve August Register of Claims by Rhonda and seconded by Tom


Finance Committee Report: Al

Out-of-date Fire panel needs to be updated; the doors need a security system; and additional smoke detectors are needed; an additional quote to be sought

renewed our elevator contract with ThyssenKrupp for $750/year, and repairs will be $1600: there was considerable savings because we renewed our contract

dues for three staff members for the Indiana Library Federation are due

business coming up

At the October meeting Committee will work on specific expenditures for the 2014 budget

McGrath repaired the chiller and the amount will be approximately $9000.00

Policy Committee: Colleen McCarty

review of internet policy

review of wireless policy

motion to accept both policies as reviewed made by Alfred and seconded by Tom


Director’s Report: Colleen

workshop for Trustees and Directors on In the Public Trust -- Chesterton Public Library, 10-19-13, 11- 4:00 pm

Board meeting to be changed for October 2013

Motion to change the meeting from the 15th to the 22nd made by Rhonda seconded by Tom


Ali Gaskill has returned to the Children’s area as of Monday 10-14-2013

Staff will be providing a luncheon for the Friends of the Library to honor them

Wednesday 10-23-13 in the large meeting room from 11:30 am -1:30 pm

National Friends of the Library Week

Board members invited to attend

Friends have elected 3 new officers

Handout showing Stats; Evergreen intra-library loan holds average more than 300 per month

the policy committee will be reviewing the Interlibrary loan policy soon

Evergreen has about 102 members to date

CUTPL newsletter published 9-1-13

Park Board: Rhonda Reinhold

6 board members, Rhonda is our rep

no regular meeting

special meeting to discuss the storage area

will attend a seminar in Indianapolis for Park and Recreation Board members and Superintendents, Sept 18-19, 2013

Unfinished Business: none

New Business:

backup tapes need to be put into another safe deposit box at First Farmers Bank

contact information for Karen

Adjournment: motion by Rhonda and seconded by Alfred


transcribed by S Gut

approved by M Robertson

© 2014 Culver-Union Twp. Public Library, Culver, IN