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CUTPL Board Minutes for August 2014

August 19 Board Meeting


Regular Board Meeting August 19, 2014

Time: 7:00 pm - 8:01 pm

Place: Library Large Meeting Room

Members: Karen Boland, Bill Cleavenger, Tom Curtis, Al Nyby, Melanie Robertson, Rhonda Reinhold, Dianne Johnson

Attendance: welcome newest member Dianne Johnson, all present

Pledge of Allegiance:

Agenda approval: motion to accept by Rhonda and seconded by Alfred

Public comment:

by Jim Hahn concerning the poor lighting on the stairwell and in themain floor lobby, the board will look into the situation

Secretary Report: Rhonda Reinhold

Motion the accept the July 15, 2014 minutes by Tom and seconded by Karen


Treasurer's Report: Al Nyby

moved to approval of the July Register of Claims made by Bill and seconded by Karen


Finance Committee Report: Al Nyby, none

Policy Committee:

IN the Public Trust-review sec D 1-4--Director's Job Description--Colleen

proposed Revisions to Internet Use Policy: "Patrons are not permitted to communicate with library staff email accounts for any purpose other than library business. In addition, no library staff email account may serve as a proxy for patron personal business."

also: "No files may be downloaded to a library computer's hard drive. If a file is to be saved, it must be downloaded to the patron's own portable data storage device. If no alternative is available, library staff may provide temporary storage media for use in the library. Patron files will be deleted from such media at the conclusion of the transaction."

motion made by Tom to accept the proposed Revision to Internet Use Policy and seconded by Rhonda


Director's Report: Colleen McCarty

STATS for July: again our biggest month of the year for circulation and visitors

Red Cross Blood Drive held here 7-23-14

Summer Reading was very successful 137 children signed up, CMA took the young readers out on the

Ledbetter; 52 adults participated in adult summer reading program

Dana Thomas will be attending an Evergreen Indiana Regional meeting in Monticello; discussion will include topic: should DVDs be permitted to transit to other EI libraries; our director and staff do not endorse this

Evergreen Indiana ethics for directors and staff was presented and discussed; this will be presented at the next staff meeting

Centennial Committee continues to meet; Dana and Colleen will be meeting with Anna Campbell and Jeff Kenney of the Antiquarian & Historical Society as partners in the celebration

The Friends of the Library has gifted a refrigerator for our break room

Tech Services has nearly moved all items from the staff break room and into their new offices

Our new insurance company did a walk thru and took photos and made suggestions for better storage use

Parker Osborn will be coming in to address the finance committee about lighting both inside and outside the building; possible use of LED lighting will be considered

Park Board: Rhonda Reinhold

budget time

clarification of the levels of ECOL in the beach water, some will always be present

park board member Christina Scarbourgh has resigned

new member is Tom Kerns

Unfinished Business:

a rolling metal shade was presented for the new Tech Service area, by Custom Awning, the same company that did the window shades in the main lobby; the cost is $5862

this sound-proof shade will separate the Tech Service area from the Carnegie meeting room when meetings are in progress

gift funds are available to cover this expenditure

it was moved by Rhonda and seconded by Alfred to purchase the metal shade with gift fund money


New Business:

the annual Resolution for the Commitment to Join ISL Consortium for Public Library Internet

Access for FY July 1, 2015-June 30, 2016 was presented as required for our e-rate discount

it was moved to accept by Rhonda and seconded by Tom


records are available from the Ft Wayne Co that did the Carnegie addition for future comparisons

Bill wonders if the building needs to be power-washed in some areas, plus general paint touch ups

public comment by David McCarty in appreciation of the Board's work and commitment to the CUTPL

Adjournment: motion by Rhonda and seconded by Tom


transcribed by S Gut

approved by R Reinhold