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CUTPL Board Minutes for August 2015

August 18 Board Meeting


Regular Board Meeting August 18, 2015

CUTPL Board Minutes, August 18, 2015

Time: 7:00 pm - 8:15 pm

Place: Library Large Meeting Room

Members: Karen Boland, Bill Cleavenger, Tom Curtis, Paul Liette, Melanie Robertson, Rhonda Reinhold

Attendance: all present

Pledge of Allegiance:

Agenda approval: accepted by Paul and seconded by Tom


Public comment: none

Secretary's Report: Rhonda Reinhold

motion to accept the minutes as corrected by Bill seconded by Paul


Treasurer's Report: Bill Cleavenger

Review & Approval of the July 2015 Register of Claims

discussion: Marshall Co will be cutting their budget by $1 million; our board needs to be careful with expenditures

motion to accept the treasurer's report and the Register of Claims by Rhonda and seconded by Karen


Policy Committee: Colleen

IN the Public Trust excerpt - review pp 81-83 Chapter 12 - Committees

The Policy committee suggests an addition to the Bylaws regarding meeting times. Article 6 of the Bylaws describes the amending procedure.

Internet Use Policy was reviewed and the motion to accept the existing policy was made by Rhonda and seconded by Tom


Fundraising Committee is waiting for the election of officers by the Friends of the Library to complete the required number of Friends on the Committee, we also need 3 more members from the community-at-large

the motion was made by Bill to change Fun Raising Committee name to Planned Giving and Endowment Committee and seconded by Tom


Director's Report: Colleen McCarty

Celebrated Voices is a new series to bring authors and noted speakers to the Library; the program began as a part of the Centennial Celebration and under Dana Thomas' direction we plan to continue this successful program

four speakers per year with refreshments provided by the Friends

Jim Faulkner will present part 1 of his talk on the beginnings of our Carnegie Library "A Promising Future: Founding of the Culver City-Union Township Public Library, 1915" Saturday 8-22-15 at 10:30 am and part 2 on Saturday 9-12-15 at 10-30 am

Indiana will be celebrating its Bicentennial next year

Adult coloring program started last Thursday morning at 10am and Wednesday at 5:30 pm

This program planned with population segment Emerging Adults (20-30's) in mind

the library provides the coloring pages, crayons and pencils, or participants may bring their own

Staff changes

Janet Halling will replace Cameron Turney as clerk

high school student Cheyenne Morgan has been hired as a page

Joyce Hanselman is leaving to take a fulltime job, interviews for this position are taking place now

Park Board: Rhonda Reinhold

8-19-15 the Park Board will host the Indiana Parks and Recreation Assn. for the first time ever

private individuals will be in charge of saving the 100+ year old mulberry tree on the Park grounds, to date a wrought iron fence is being suggested

Unfinished Business:

Bill asked if plans are being made to caulk the windows; Colleen will get quotes

Tom wanted to know if anything has been done concerning a stove for the Library

New Business:

Bill asked for a mileage allotment to Indy to visit the Local Government Finance office and the Indiana Bond Bank

a motion to allow state rate of 40cents per mile for this trip, as permitted in our travel policy, was made by Rhonda and seconded by Tom


Adjournment: motion by Tom and seconded by Paul


transcribed by S Gut

approved by Rhonda Reinhold