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CUTPL Board Minutes for July 2015

July 21 Board Meeting


Regular Board Meeting July 21, 2015

CUTPL Board Minutes July 21, 2015

Time: 7:00 pm -8:30 pm

Place: Library Large Meeting Room

Members: Karen Boland, Bill Cleavenger, Tom Curtis, Paul Liette, Melanie Robertson, Rhonda Reinhold

Attendance: AB Paul

Pledge of Allegiance:

Agenda approval: accepted by Tom and seconded by Rhonda


Public comment: none

ecretary Report: Rhonda Reinhold

motion to accept the May 19, 2015 minutes by Tom seconded by Bill


motion to accept the minutes June 16, 2015(no quorum present) by Tom ( attending were Bill, Tom and Paul ) seconded by Bill


Treasurer's Report: Bill Cleavenger

Review & Approval of the May 2015 Register of Claims

motion to accept by Bill seconded by Tom


Review & Approval of the June 2015 Register of Claims

motion to accept by Rhonda, seconded by Bill


Financial Committee: Bill Cleavenger

2016 Budget will be advertised before August 6, 2015; this will not be in the newspaper but

will be on the DLGF website

8-18-15 will be the public hearing at 6:45 pm just before the Board Mtg

9-1-15 the 2016 Budget will be submitted to the County Council for a non-binding review


9-14-15 the budget will be presented to the County Council for confirmation

9-15-15 the 2016 budget will presented to the library board at 7:15 pm to adopt the 2016 budget

Policy Committee: Colleen

IN the Public Trust excerpt - review pp 77-80--"The Decision-Making Process"

IT Reference Services Policy; patron privacy and staff handling of patron devices presented by Andrew

a motion to accept the new Services Policy, requiring a patron's signature made by Tom and seconded by Rhonda


Promotional Merchandise Sales and Sales Tax Accounting Policy

the motion was made by Rhonda to establish a Policy for selling promotional

merchandise and the collection of IN sales tax, seconded by Tom


motion to no longer require High School student members on the Fundraising Committee because the Policy Committee recommends and is working on inviting local High School students as ad hoc CUTPL Board advisors, made by Rhonda seconded by Tom


Fundraising committee meeting will meet after the 8-3-15 FOL meeting

Director's Report: Colleen McCarty

$17,588.00 of federal e-Rate funding for has been approved for upgrading the infrastructure for improved connectivity Carnegie Celebration:

exterior and windows were washed; foundation and sidewalks were power washed; windows need caulking

$1600.00 was raised from the Ladies Tea and Fashion Show, thank you Rhonda for your work on this very successful program

there will be an essay contest for the middle school students this fall. The subject will be "Who Was Andrew Carnegie?"

on Monday 8-3-15, As part of our "Celebrated Voices Series", best-selling British author Susan Lewis who set her new book, No Where to Hide, in Culver will be here at 5:00 pm for a book talk; Culver Coffee Co will be furnishing refreshments, complements of the Friends

the ice cream kickoff party for Summer Reading went well:

110 children were signed up for the program

77 adults, which was a record breaking number

Parker Osborn should have all new lighting installed by early August

Evergreen Indiana and state law permits the issuance of temporary resident cards for Culver's summer residents

7-24-15there will be a Fire Safety program, presented at 10 AM featuring Casey the Fire Dog

the Friends of the Library have donated $3000.00 for the purchase of a new rug, two couches,

and a chair for the Youth Services Room. Furniture is sturdy and non-fabric. All should be installed soon.

Park Board: Rhonda Reinhold

business has been slow because of the weather, except for the 4th of July and Lake Fest

volunteers continue to keep the grounds well maintained

The Story Walk has been a big success; we need books for 6-8 year olds

there is a possibility for a second Story Walk for older readers in the future

Unfinished Business:

continued discussion of a stove: cost, room placement, and safety issues

New Business:

Evergreen Indiana Bylaws Amendment Ballot

Bill moved to accept the proposed change of the mission statement and Tom seconded it


Rhonda moved to accept the commitment resolution to join ISL Consortium for Internet Access, Seconded by Karen


Adjournment: motion by Tom and seconded by Bill


transcribed by S Gut

approved by Rhonda Reinhold