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CUTPL Board Minutes for April 2016

April 19 Board Meeting


Regular Board Meeting April 19, 2016

CUTPL Board Minutes, April 19, 2016

Time: 7:00 pm - 8:55 pm

Place: Carnegie Room

Members: Karen Boland, Bill Cleavenger, Tom Curtis, Paul Liette, Melanie Robertson, Rhonda Reinhold, Flannery Posner

Attendance: AB: Tom, Rhonda, Colleen

Non-voting students: Addison Cox, Jenna McCarthy, Erin Bendy, Leticia Zavala Soto, Sarah George

Student attendance: AB: Erin Bendy, Leticia Zavala Soto, Sarah George

Pledge of Allegiance:

Following the Pledge to the Flag and Roll Call/Establish Quorum, the meeting order was rearranged to accommodate Zack Benedict of MKM Design.

Agenda approval: accepted by Paul and seconded by Flannery


Facilities Committee:

Presentation by Architect Zach Benedict of MKM Design. Zach represents one of three firms contacted to present ideas and plans to better utilize the Library "footprint" in Culver. Zach has experience helping libraries grow and diversify by rethinking and redesigning spaces and their usage. This includes more efficient spaces for staff and digitizing for AV storage. There were a number of questions and an informative discussion with Zach.

A comprehensive plan for the present and future needs of the Library

Importance of public facilities to its community and ways to evaluate better ways to service present patrons and attracting new patrons

Three broad areas to consider: mission of the library, how the library is used, and the physical plant

What is the pattern of a community? Concept of Your Third Place: Home, Work, other (library)

How a library can influence, both children and adult behavior in positive ways

Specific designs to address special issues that are unique to an area: children, teens, adults, seniors

Wi-Fi access

We also placed a brief call to Greg Gutierrez, a financial planner, regarding current low interest rates and a time frame for redesign to begin.

Bill suggested that the Board listen to presentations from the other two firms and engage a financial underwriter and bond counsel to move forward.

The RFP for exterior painting was discussed. A question was asked regarding the scope of the project. Is it just the windows at this time or are other structures in need as well?

Public comment:

Secretary Report: Karen Boland

The Secretary's report was read and approved unanimously with a motion by Bill Cleavenger, seconded by Paul Liette.

motion to accept the minutes by Bill, seconded by Paul


Treasurer's Report: given by Jim Faulkner

Review & Approval of the March Register of Claims

motion to accept by Tom, and seconded by Bill


Development Committee:

Gil Standley gave the Development Committee report including two hand-outs explaining an order for funding opportunities; working from smaller donations to larger ones. The Board passed a motion to authorize Director Colleen McCarty to sign the software vendor contract, motion by Flannery, seconded by Bill


Policy Committee:

Flannery reported that we have 110 responses to the Long-Range Plan questionnaire. The high school and academy students continue to have trouble responding due to some glitches that need to be worked out. Earthworks request to use CUTPL as a pick-up point for their bread was unanimously accepted following discussion and a motion by Paul Liette, seconded by Flannery Posner


Earthworks urges us to donate any unclaimed bread. It was suggested that the leftover go to the Food Pantry

Directors Report:

Due to Director Colleen McCarty's illness, no official Director's Report was given. Melanie Robertson shared copies of the monthly Managers' reports that illustrate just how much is accomplished by our limited number of library personnel.

Park Board: There was no report from Rhonda Reinhold regarding the Park Board due to her absence.

There was no Unfinished Business or New Business.

Public Comment from Bob Robertson: he asked that the library reconsider sponsoring public training on the use of the defibrillator. All Managers should be trained in his opinion.

Adjournment: motion by Tom and seconded by Flannery


Respectfully submitted

Melanie Robertson

transcribed by S Gut

approved by Karen Boland