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CUTPL Board Minutes for February 2016

February 16 Board Meeting


Regular Board Meeting February 16, 2016

CUTPL Board Minutes, February 16, 2016

Time: 7:00 pm - 8:05 pm

Place: Carnegie Room

Members: Karen Boland, Bill Cleavenger, Tom Curtis, Paul Liette, Melanie Robertson, Rhonda Reinhold, Flannery Posner

Attendance: Absent: Paul Liette

Student Members: Jennah McCarty, Erin Bendy, Addison Coy, Leticia Zavala, Sarah George

Attendance: Absent: Addison Coy, Leticia Zavala, Sarah George

Pledge of Allegiance:

Agenda approval: accepted by Bill and seconded by Rhonda


Public comment: none

Secretary Report: Karen Boland

motion to accept the minutes by Rhonda seconded by Bill


Treasurer's Report: Rhonda Reinhold

Review & Approval of the Register of Claims for December 2015

motion to accept by Karen and seconded by Tom


Finance Committee:

Colleen, Rhonda and Alfred met to review the proposed 2016 budget and will meet again on 2-1816 to finish;

State deadline for Gateway filing of 2015 Annual Financial Report is 3-1-16; Alfred will assist with the filing

Policy Committee: Colleen

adoption of the Board Charge for Student Liaisons: Rhonda moved to accept the committee's recommendations, Flannery gave the second


Long-Range Plan- Flannery presented

survey to be presented to the public on March 1, both hard copies and online

a random drawing will be held for a Kindle Fire HD10 for those completing the survey

Bill moved to purchase the Kindle, to be paid for with Gift Fund monies, seconded by Tom


Facilities Committee: Bill

CUTPL Bond refinancing discussion: need to develop a capital improvements plan

a committee work session is scheduled for 2-18-16 at 1:00 pm, Board members are invited

Planned Giving Committee:

committee has met three time and is seeking software for record keeping

considering public relation venues for education of the need for planned giving

motion was made to change name "Planned Giving" to The Development Committee


it was moved to appoint Polly Thompson Wolf and Andrew Baker to the Development Committee


Director's Report: Colleen McCarty

new hire for Children's, Amanda Zehner, for evenings and Saturdays

Winter Reading had 38 participants, this was a record; the reading program's point system has been very successful in increasing attendance in all programs

the Annual Report is finished and submitted to the state

invitation to all for the Book Swap to be held Saturday 2-20-16 at 11:00 a.m. in the large meeting room

items for the Centennial Memory Book can still be submitted

March 3 from 11 a.m.-1:00 p.m. in the small meeting room will be a streamed presentation of the IN legislative financial picture for local governments , all are invited

Update on the BP station leaking tank: SESCO will be sending us a hard copy of their report to IDEM; it will be cataloged in our collection

Park Board: Rhonda Reinhold

Rhonda has resigned from the Board, time required for the position too demanding

Library Board thanked Rhonda for her service

moved by Rhonda and seconded by Tom to let the Library Board appoint to the Park Board someone who is not necessarily a Library Board member, following the precedent set by the School Board which appointed a non-Board member to the Park Board


Rhonda moved to accept Development Committee Chairman Gil Standley as the Library Board's Park Board appointee seconded by Tom


Unfinished Business: none

New Business: none

Adjournment: motion by Tom and seconded by Flannery


transcribed by S Gut

approved by Karen Boland