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CUTPL Board Minutes for January 2016

January 19 Board Meeting


Regular Board Meeting January 19, 2016

CUTPL Board Minutes, January 19, 2016

MSC Motion seconded and carried

Time: 7:00 pm – 8:12 pm

Place: Library Large Meeting Room

Members: Karen Boland, Bill Cleavenger, Tom Curtis, Paul Liette, Flannery Posner, Melanie Robertson, Rhonda Reinhold.

Attendance: Absent: Bill, Flannery

Pledge of Allegiance:

Annual Financial Meeting: presented by Colleen

motion to accept the Report of Investments by Paul, seconded by Tom


Agenda approval: accepted by Rhonda and seconded by Paul


Election of 2016 Board Officers: (each presented separately and voted for this slate)

Pres: Melanie Robertson

VP: Tom Curtis

Sec: Karen Boland

Treasurer: Rhonda Reinhold


Introduction of Student Liaisons to CUTPL Board:

Board members introduced themselves

Students invited to volunteer in the Library

representing Culver Community Schools: Erin Bendy (Jr) Jennah McCarthy (Sr)

representing Culver Girls Academy: Addison Coy (Jr) Leticia Zavala Soto (Jr) Sarah George (Jr)

student comments are welcome anytime, although they cannot vote on board issues

Public comment:

introduction of a new organization here in Culver, Culver Union Township Heritage, is seeking a cooperative relationship with CUTPL

Creighton Hippenhamer and Dr Julie Howell presented a written draft detailing their goals for this

working partnership

a work session for the Library Board will be held soon to discuss this proposal

Secretary Report: Rhonda Reinhold


motion to accept the minutes with one correction was made by Tom seconded by Paul


Treasurer’s Report: Bill Cleavenger absent, Colleen presenting

Review & Approval of the Register of Claims for December 2015

motion to accept by Tom and seconded by Rhonda


Financial Committee: Alfred Nyby, former CUTPL Board Treasurer, met with the committee this week and will be helping with the 2016 budget

Policy Committee: Colleen

Long Range Plan timetable

Karen and Flannery will present a patron survey to run from March 1 to June 30

staff will be meeting in the spring to garner ideas

facilitator from Indiana State Library, Kimberly Brown Harden will meet with the

Policy committee in the spring and twice with a focus group of citizens to study survey results in August

Policy Committee members will write the actual Plan in September/October

the formerly separate technology plan is now part of the LRP

November is the target for submission to the State, Plan must be in place by Dec. 31, 2016

new brochure for supervised visitation was presented to the board for approval

Motion to accept was unanimous

Director’s Report: Colleen McCarty

30 patrons have signed for winter reading; several local merchants have donated items for prizes

a reminder of pages still being collected for the centennial Memory book

a general discussion of monthly event stats, with Adult Coloring being highlighted for high attendance and popularity

an updated CUTPL brochure was presented

Park Board: Rhonda Reinhold

5 year plan has been sent down to state

restrooms are being updated

currently asking for ice skates/or monies to ready the park for Winter Fest

continuing to expand park programs and events; small water craft rental is a fairly new program

Unfinished Business: none

New Business:

permanent Committee Membership Appointments for 2016:

Finance: Rhonda, Paul, Tom

Policy: Flannery, Melanie, Karen

Ad Hoc Committee Membership Appointment for 2016:

Planned Giving: Melanie, Rhonda

Facilities: Rhonda, Bill

Adjournment: motion by Rhonda and seconded by Paul


transcribed by S Gut

approved by Karen Boland

© 2016 Culver-Union Twp. Public Library, Culver, IN