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CUTPL Board Minutes for May 2016

May 17 Board Meeting


Regular Board Meeting May 15, 2016

CUTPL Board Minutes, May 15, 2016

CUTPL Board Minutes, May 17, 2016

Time: 7:00 pm - 8:50 pm

Place: Carnegie Room

Members: Karen Boland, Bill Cleavenger, Tom Curtis, Paul Liette, Melanie Robertson, Rhonda Reinhold, Flannery Posner

Attendance: AB Rhonda

Student Members: Jennah McCarty, Erin Bendy, Addison Coy, Leticia Zavala, Sarah George

Attendance: Erin Bendy

Pledge of Allegiance:

Motion to rearrange the agenda made by Tom and seconded by Bill


Agenda approval: accepted by Flannery and seconded by Bill


Architect discussion for Capital Improvement Plan for CUTPL: Jed Eide from Alliance Architects

optimal space usage, welcoming and workable atmosphere (considered the 3rd place)

CUTPL currently has in place a Long Range planning committee and a community survey evaluating present and future needs

future monies available to CUTPL, may mean more student patronage because of less school library space and staffing

CUTPL spaces may serve dual functions

steps Alliance will take if awarded the contract:

Architect discussion: Tim Wall and Mike Reese from Troyer Group, Mishawaka IN

specialize in libraries with a diverse group of employees to address individual issues

"Together We Will" working closely with staff and community

very familiar with Culver; Mike is working in Culver on a town project now

Public comment: None

Secretary Report: Karen Boland

motion to accept the corrected March 15, 2016 minutes by Bill seconded by Tom

MSC (Flannery abstained)

motion to accept the corrected April 19, 2016 minutes by Karen seconded by Tom


Treasurer's Report:

motion to accept the April 1to April 30, 2016 Register Of Claims made by Karen and seconded by Tom


Development Committee:

presentation by Gil Standley concerning the setup of the fundraising software program ;

Tom moved that the Board seek a non-staff contract person to handle the correspondence and record keeping, seconded by Flannery


Limit of $3000 per year from Library Operating Fund to be allotted for non-staff contract person for handling the correspondence and record keeping

motion to accept by Paul , seconded by Bill


Finance Committee:

Rhonda not in attendance so Colleen reported that the Committee will continue to work on internal controls

Policy Committee:

Long-Range Plan-Flannery

Committee met with Indiana State Library Representative Kimberly Brown-Harden

she will be here for two Focus Group meetings: August 9 for lunch from 11a.m.-1p.m.; dessert & coffee August 18 from 6 p.m.- 8:00 p.m.

survey responses to be discussed with the Board later

170 returns to-date, survey closes on June 30

Review and Approval of CUTPL Trustee Bylaws

Bill moved and Paul second to renew the existing Bylaws


Director's Report: Colleen McCarty

Summer Reading: ice cream kickoff signup June 6, 2:00; Sports/Health/Fitness is the theme

elementary and Head Start students will visit the library in May

the new flag and stand are now located in the Carnegie Room

April was Poetry Month; interest was expressed that we offer a program for writers: Dana formed a Writers' Circle group and authors are invited to come from 6 p.m.-7:00 p.m. and join us on the 4th Tuesday of each month from May thru July

CUTPL has joined Tech Soup, a discount software and hardware supplier

very successful programs 5-16-16 with Dr Laura Bates, Shakespeare Saved My Life author; partnered for programs with CCS and CMA, also held program for the general public here at CUTPL

received Federal Court jury duty notice this year, will have to wait to see if excused

Park Board: Has been disbanded by the Town Council, effective immediately

Unfinished Business:

AED training will be offered to the community by a certified person, attendees will pay their own fee

it was moved by Paul seconded by Tom, if a staff person wishes to attend the training, CUTPL will pick up the expense


Bill will arrange for an instructor

New Business:

Invitation to join Indiana Main Street Program Committee in Culver

meeting May 31st at the Town Hall 6:00 pm, Director will be attending, representing Library, Trustees welcome to attend

Bill suggested the Culver Visitor Center as a potential interest group when considering CUTPL possible expansion with bond refinance

Work session tomorrow 1:00 p.m. for CUTPL expansion: architects' proposals; we also would need:

financial advisor


bond counsel

Adjournment: motion by Karen and seconded by Flannery


Adjournment at 8:50 p.m.

transcribed by S Gut

approved by Karen Boland