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CUTPL Board Minutes for November 2016

November 15 Board Meeting


Regular Board Meeting November 15, 2016

CUTPL Board Minutes, November 15, 2016

Time: 7:00 p.m. - 8:30 p.m.

Place: Carnegie Room

Members: Karen Boland, Bill Cleavenger, Tom Curtis, Paul Liette, Alfred Nyby, Flannery Posner, Melanie Robertson

Attendance: Tom Curtis was absent

Quorum established:

CUTPL Bldg. Corp. Officers Attendance: Agnes Bramfeld, Pam Fisher, Wendy Loehr

Pledge of Allegiance:

Agenda approval: accepted by Bill and seconded by Paul


Public comment:

Secretary Report: Karen Boland

motion to accept the minutes by Alfred seconded by Bill


Treasurer's Report: Alfred Nyby

Review & Approval of the October 2016 Register of Claims

motion to accept by Bill and seconded by Karen


Finance Committee: Alfred

a motion was made to accept Umbaugh & Associates as the our financial advisor for the possible bond issue

motion to accept by Alfred seconded by Paul


discussion of needs: 2-3 years to spend , $300,000 est

roof, windows, HVAC, carpeting, inside and outside work, courtyard.

need a resource person to predict possible charges

computers (public, software)

partitions for main meeting room

Umbaugh & Associates: Todd Samuelson

est $250, 000 for bonding the long range needs

possible extending current 2000 bond

trying to reduce interest charges; rates are volatile now

Will we need an audit? Building Corp?

Motion to have Umbaugh & Association begin obtaining information about refinancing our current bond and adding additional funds by Alfred, seconded by Bill


response to Bldg. Corp. Pres. Mrs Bramfeld's question about how moneys are obtained for the library budget

Policy Committee: Flannery

Long-Range Plan - modifications are being made, a report will be forthcoming in December

Director's Report: Colleen McCarty

16 volunteer hours in October

the new accounting and payroll software, Boyce Key-Fund, Key-Payroll, has been installed and will be operational 1-1-2017

Celebrated Voices in conjunction with CMA, presented author Susan Lewis on November 3rd here at the library, 20 people attended

CUTPL Holiday Open House will be 12-3-16

FOL will decorate and furnish refreshments

Sean Doty will put up the tree ahead of time

Jill will be taking carolers to MMM and Santa will be here at 10:30 a.m.

former Board Member Latham Lawson died 11-12-16, a memorial service will be 11-20-16 at 2:00 at Wesley

the family has requested that monetary donations be made to CUTPL for our Rita Lawson Science Fiction collection

Unfinished Business:

AED, date for training to be announced

New Business:

bids for cleaning services

Green Cleaning Service (environmental green, except for restrooms) $300.00/ wk, 5 days a week

Fresh Start Cleaning 5 days a week, $220.00 /wk

motion by Flannery to accept Green Cleaning Service, seconded by Bill


Adjournment: motion by Paul and seconded by Alfred


transcribed by S Gut

approved by Karen Boland