CUTPL Board Minutes for November 2017
CULVER UNION TOWNSHIP PUBLIC LIBRARY
Board Meeting December 19 2017
CUTPL Board Minutes, December 19 2017
CUTPL Board Meeting
CUTPL Board Minutes, December 19th, 2017
CUTPL Board Minutes, December 19, 2017
Time: 7:02 pm - 8:09 pm
Place: Carnegie Room
Members: Karen Boland, Bill Cleavenger, Bill Githens, Paul Liette, Flannery Posner, Melanie Robertson. Teri Baker has resigned from the Board.
Absent: All Present
Presiding Officer: Melanie Robertson
Agenda approval: accepted by Bill Githens; seconded by Paul Liette
Public comment: Bill Cleavenger introduced Tony Zurbrugg; considering submitting letter to commissioners for appointment to fill the vacancy on the Board. Tony introduced himself to the Board
motion to accept the minutes of November 14, 2017 by Bill Githens and seconded by Paul Liette.
Flannery & Melanie abstained
Treasurer's Report: Paul Liette
Review & Approval of the November 2017 Allowance of Accounts Payable Vouchers
motion to accept by Bill C. and seconded by Bill G.
Resolution to transfer funds of $10,000 from operating to rainy day fund
motion to transfer funds made by Bill G. and seconded by Karen
Policy Committee: Colleen
No policies to present this month
Director's Report: Colleen McCarty
Volunteer hours for November was 10
New volunteer in Genealogy/Local History. Will start in December
We received a $1000 grant from Indiana Humanities. It's the 200 year anniversary of publication of Frankenstein. Indiana Humanities and ISL got a grant from Nat'l Endowment for Humanities. Has to be used during 2018. Can be used for projects, speakers. Will also be getting 50 books (assorted collateral - bookmarks etc.). State chose Frankenstein because emphasis on STEM in school and Frankenstein programs can bridge the humanities and STEM.
Adult winter reading group starting January 2-February 23.
Club fair on Saturday January 20th
New hire: Ondraya Perez. Working in Children's Department. Just started a couple weeks ago. Daughter of current employee; our policies meet all State requirements for nepotism in hiring practices.
Boiler Replacement: estimates from McGrath. New boiler would cost just under $6000. Just replacing broken heat exchanger for ~$4500. Barrel of glycol (antifreeze) - $1339 without labor. Boiler cost includes labor. Repair leaky pump - $655. Total ~$8000 plus labor fee for glycol. Colleen would like to see this come out of Operating Fund repairs and maintenance.
Motion to purchase new boiler, barrel of glycol, repair leaky pump and labor for up to $9000 made by Karen and seconded by Bill G.
IMEG HVAC proposals: Received blueprints; next step is it goes to bidding. Included in cost of contract is help with design phase, bidding phase, and construction services. They will advertise, receive and review the bids. $19,400 for all of these services.
Bill noted that he wants contractors to find out if we can get parts at state price.
Motion to accept IMEG proposal made by Karen and seconded by Bill G.
Five ayes; Bill C. opposed. Motion carried.
Approve 2018 Schedule of Holiday Closings:
motion made by Bill G. And seconded by Paul.
Consider changing date of January 2018 Board Meeting to January 9th from the 16th
motion made to change the date by Bill C. and Paul
Adjournment: motion by Bill C. and seconded by Bill G.
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