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CUTPL Board Minutes for May 2017

April 18 Board Meeting


Regular Board Meeting May 16 2017

CUTPL Board Minutes, May 16 2017

CUTPL Board Meeting

May 16, 2017

Time: 6:59 pm

Place: Carnegie Room

Call to order/Pledge of Allegiance

Members: Karen Boland, Bill Cleavenger, Paul Liette, Flannery Posner, Melanie Robertson, Teri Baker, Bill Githens.

Attendance: All present and accounted for.

Agenda approval: Motion made by Bill; seconded by Paul. All ayes.

Public Comment: N/A

Secretary's Report

Review & Approve April 18, 2017 Meeting Minutes: motion made by Teri, seconded by Karen. All ayes.

Review & Approve April 25, 2017 Executive Board Meeting Minutes: motion made by Karen, seconded by Bill C. All ayes. Bill Githens abstained.

Treasurer's Report: Paul Liette

Review and Approve April 2017 Allowance of Accounts Payable Vouchers

Policy Committee: Colleen McCarty

Review of Board Bylaws

Facilities Committee: Bill Cleavenger

Original list of projects gave us piecemeal costs; needed to have a best guess of what everything we wanted to do would cost

HVAC: 1 more contractor coming tomorrow; he originally put the controls on current system. Hopefully by next board meeting will have a quote from him.

Tom Wood charges $180/hr. Once we get new bids in, Bill proposes we have him review these bids before we accept anything

Courtyard Design plans: two bids; Bill recommends taking Alliance bid

Carpet: obtain preliminary cost of moving stack area, in addition to carpet costs from two other carpet retailers

Roof membrane: obtain bids for resealing current membrane, rather than replacement. No need for infrared study. Just need to coat the membrane

Painting: cost estimates needed for interior/exterior painting

Metal roof: obtain quotes for caulking joints as outlined in envelope study

Requesting Board approval for following projects:

Courtyard Design Plans: $10,000

Chiller inspection: bids not to exceed $1500

ME Engineering review of HVAC bids: not to exceed $500

Motion made by Bill G.; seconded by Paul. All ayes.

Director's Report: Colleen McCarty

Unfinished Business:

AED Training: 2nd week of June, Dan Cowell will be able to be here. Open to the public and Board members. $30 for the class.

Motion needed to pay staff for those hours that they come in for training. Bill G. made the motion; seconded by Paul. All ayes.

C-UTH Request for Meeting: having a rep from Indiana Memory (Indiana State Library digitization project) will come up on Friday, June 9th, 1:30-3:30 pm at the Library to have a meeting with the Library, C-UTH and the Antiquarian Society to discuss the partnership between the three groups. Colleen, Andrew, and Janet will attend Interested board members are invited.

New Business:

Committee Appointments

Finance Committee: Alfred Nyby and Paul Liette remain on the Finance Committee. Bill Githens appointed to Finance Committee.

Facilities Committee: Karen Boland appointed to Facilities Committee. Bill Cleavenger, Bill Githens, and Teri Baker remain.

Policy Committee: Karen Boland, Flannery Posner, Melanie Robertson remain on the Policy Committee.

Karen updated the Board on student liaisons to the Board. 2 student members from Culver Community. All of our students from CGA are graduating. 2 new CGA students will join.

Bill asked about compensation for Kathy.

Bill proposed idea of an audit. Paul said he wants to reconsider and hold off on that until he gets further into his role as Treasurer.

Colleen mentioned that Andrew is in final stages of testing prior to ordering computers. Between $25-27k. He will propose numbers at next Board meeting.

Motion to adjourn made by Karen, seconded by Paul. All ayes.

Adjourned at 8:14 pm.

Minutes submitted by Flannery Posner, Secretary