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CUTPL Board Minutes for September 2017

September 19 Executive Board Meeting


Board Meeting September 19 2017

CUTPL Board Minutes, September 19 2017

CUTPL Board Meeting

Date: September 19, 2017

Time: 7:00 pm - 8 pm

Place: Carnegie Room

Members: Teri Baker, Karen Boland, Bill Cleavenger, Bill Githens, Paul Liette, Flannery Posner, Melanie Robertson

Roll Call: Flannery - absent

Agenda approval: accepted by Karen and seconded by Paul


Public comment: none

Secretary Report: written minutes presented

Executive meeting minutes of 8-15-17 presented

motion to accept the minutes by Paul seconded by Karen


motion to accept the Board minutes of 8-15-17 made by Paul and seconded by Bill Githens


Treasurer's Report:

motion to adopt the proposed 2018 budget by Paul, seconded Teri


Review & Approve August 2017 Allowance of Accounts Payable Vouchers

motion to accept by Teri, seconded by Karen


Facilities Committee

Ken Lukenbill has reviewed and made his recommendation re: the proposed contract with IMEG Corp. for HVAC engineering design for $19,400

motion to accept the contract by Bill Githens, seconded by Karen


Policy Committee: Colleen

"Patron Behavior Policy"

motion to accept as presented by Bill C and seconded by Bill G


"Youth Behavior and Supervision Policy"

motion to accept as presented by Bill G and seconded by Bill C


Long Range Planning goals

garbage can and ash container have been ordered and delivered

48 chairs were too expensive to ship, so an alternative source

review of goals met for the Long-Range plan will begin in 2018

Director's Report: Colleen McCarty

Volunteers for August -- 6.5 hours

August youth activities:

CoderDojo meeting place here monthly

sponsored by CMA, CUPTL, AND CCS

met at the middle school, will continue at CUTPL

High school group to begin soon

Creative Writing

Teen Advisory meetings

new book club at the middle school

Eclipse glasses (1000) provided to CUPTL patrons and CCS

FOL have new officers

new president Pam Noble will try to attend library board meeting in October

Book Store every Saturday 9:30-1:00 (3:30 if staffed) going well

On-line sales going well

Unfinished Business:

State Board of Accounts Examinations findings should be available online soon

there were no exception or corrections taken

"no material items that warranted comment"

New Business:

Bill C met with the Facilities Committee

concerned about the sealing of the roof this late in the season

a reminder the warranty expired 3-2017

staff member Dana Thomas has been invited to attend an Authors Award

Ceremony in Indy with a free $75 ticket

held on October 14

asking for lodging and travel reimbursement

motion by Teri and seconded by Bill C


Refinance Register:

update of interest: 7-31-17, $202.88 and 8-31-17, $224.98

balance: $279,458.83, 8-31-2017

Marshall County Community Foundation will be sending the yearly distribution of $3942.00

soon; this money will be put in the Gift Fund (donation)

Bill G. concern about an unopened envelope addressed to Antiquarian and Historical Society at 107 N Main St. (Library address) held at the library for several weeks

CUTPL needs a procedure in place to prevent this from happening

Bill C. asked about staff changes: Erin Schoberg out due to illness; Allysa Allen and Amanda Zehner have left for other jobs

Adjournment: motion by Bill C and seconded by Bill G


transcribed by S Gut