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CUTPL Board Minutes for April 2018

April 17 Board Meeting

April 24 Special Board Meeting

CULVER UNION TOWNSHIP PUBLIC LIBRARY

Board Meeting April 17 2018

CUTPL Board Minutes, April 17 2018

CUTPL Board Meeting

CUTPL Board Minutes, April 17th, 2018

CUTPL Board Minutes, April 17, 2018

Time: 7:01- 8:05 pm

Place: Carnegie Room

Members: Karen Boland, Bill Cleavenger, Bill Githens, Paul Liette, Flannery Posner, Melanie Robertson, Anton P. Zurbrügg (Tony)

Absent: Bill Cleavenger, Bill Githens; Karen arrived during Director’s Report

Quorum Present

Presiding: Melanie

Agenda approval: motion to approve agenda by Tony, seconded by Paul

MSC

Public comment: Jim Hahn spoke regarding HVAC bid. Wanted to see the full Board present to review the bids. A special meeting was proposed to review the bids so that all Board members could attend.

Open HVAC Bid Proposals:

Colleen discussed the process for reviewing the sealed bids.

The sealed bids were opened. We received just one: from D.A. Dodd LLC at North Michigan Street in Rolling Prairie, IN. D.A. Dodd proposed a bid of $83,900 for all three parts of the project.

motion to take the bid proposal under advisement made by Paul, seconded by Tony.

MSC

Secretary Report:

motion to accept the February Board meeting minutes by Tony, seconded by Melanie; Paul and Flannery abstained

MSC

Motion to accept the March Board meeting minutes by Paul, seconded by Melanie; Tony and Flannery abstained

MSC

Treasurer’s Report:

>Review & Approval February 2018 Allowance of Accounts Payable Vouchers

motion to accept by Paul, seconded by Tony

MSC

Review and Approve March 2018 Allowance of Accounts Payable Vouchers

motion to accept by Tony, seconded by Flannery

MSC

Policy Committee: Colleen

Update-Review of job descriptions and hiring practices - Waggoner, Irwin, Scheele, and Associates, Inc.

Policy Committee will review new additions to the handbook and present revised copy at the next board meeting for approval.

Director’s Report: Colleen McCarty

volunteer hours for March - 40 hours used.

during end of Feb, all of March and part of April, we are a AARP tax aid site. Next closest site is in Elkhart. During month of March alone, our program served 125 people here.

lab: 6 public computers available now. Assembled by Andrew. Two more yet to set up. Stand up desk for one computer, and another in quiet study area. Still in process but six are set up and working well. Board allowed Andrew to have $35,000 for staff & public computers. Spent only about $28,000 so far. Paid for the software out of the General Fund because it is an ongoing expense.

finished annual insurance reappraisal. Liability package increase 14%. Colleen working with Scot McKinnis. Coverage is the same; haven’t raised the deductible.

Program: Ryan’s Chapter Chat

Unfinished Business:

Library Parking Lot Signage: Colleen - nothing to report. Tabled until next meeting.

New Business:

Introduced CUTPL Friends of the Library President Pam Noble.

Tony reintroduced the bid opening and commented how the low bid amount opens up our ability to use the bond refinance funds to pursue other projects within the long range plan.

Proposed special meeting to review the HVAC bid proposal for next Tuesday, April 24th at 7:30 pm

Adjournment: motion by Tony, seconded by Karen.

MSC

Minutes taken by Flannery Posner

CULVER UNION TOWNSHIP PUBLIC LIBRARY

Special Board Meeting April 24 2018

CUTPL Special Board Minutes, April 24 2018

CUTPL Special Board Meeting

CUTPL Special Board Minutes, April 24th, 2018

CUTPL Special Board Minutes, April 24, 2018

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