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CUTPL Board Minutes for December 2018

December 13 Board Meeting


Board Meeting December 13 2018

Time: 6:59-8:13 pm Place: Library - upstairs Members: Melanie Robertson, Karen Boland, Flannery Posner, Paul Liette, Bill Githens, Pamela Amick, Valerie Cultice Pledge of Allegiance Attendance: All present; quorum established Agenda approval: motion by Paul, seconded by Flannery MSC

Public Comment: N/A

Secretary Report:

Review & Approve November 13, 2018 Board Meeting Minutes

motion to accept made by Karen, seconded by Bill - Flannery and Valerie abstained


Welcome to new Trustee Valerie Cultice - teacher at CES for 20 years; HS for 10 years. Also a graduate of CCS.

Treasurer's Report:

Review & Approve November 2018 Allowance of Accounts Payable Vouchers

motion to accept Nov 2018 Allowance of Accounts Payable Vouchers made by Pamela, seconded by Karen


Facilities Committee:

Remediation and Refurbishment Update: remediation completed; toured the basement to check on the progress of the refurbishment. Floors in Carnegie Room installed.

New floor (concrete polishing) in staff room, large meeting room, lobby, and computer lab still need to be completed.

ServPro LaPorte - $16k for cleaning vents; ACM Lab ~$2500.

Refurbishment (Carnegie flooring): $14,986

Concrete floors: $27,800

Ceiling tiles: 2 bids - one from Eisenhower Home Improvements (Plymouth, IN) and one from Bennett's (Culver, IN). Eisenhower: $17550 - extra to replace diffusers; Bennett's: $17950 includes diffusers. Bennett's recommending air balancing for extra $1850. Ensures air goes to each room equally.

Bennett's asking for 50% up front; Eisenhower asking for 75% up front.

Motion to employ Bennett's Contracting to complete ceiling tile work, including diffusers and air balancing made by Paul, seconded by Karen.


Finance Committee Report:

2019 Salary Schedules: motion to accept Finance Committee recommendation for Colleen's salary made by Bill, seconded by Pamela.


Increase to salaried employees of 2%; .50 cents for hourly. Increase custodian hours by 7 hrs/week

Motion to accept increase to salaried employees, hourly employees, and increase custodian hours made by Bill, seconded by Karen.


Hiring wage schedule: motion to adopt hiring wage schedule made by Bill, seconded by Paul.


Health insurance: motion to adopt that Library will be paying for insurance for full-time employees made by Flannery, seconded by Paul.


Policy Committee:

Review Internet Use Policy: motion to accept Internet Use Policy made by Bill, seconded by Karen


Safety Manual: completed but need to review with Jen - she will be safety POC. Once she reviews, will take to fire marshal and police chief.

Karen picked up NARCAN kit from training at the Beach Lodge last week for the library

Reviewing LRP - Policy Committee is in process of doing assessment reviews

Director's Report:

Downstairs has been closed to public since October 4th

Staff continues to work under challenging conditions

Holiday party in Carnegie Room, 12/28 for staff and trustees

Children's programs continue, reading and book clubs, too. Genealogy Live! continues. Some programs canceled.

Janet Winrotte putting together a program called, Stories and Stones, local cemetery walk. September 2019. January 29th @ 6 pm for planning meeting at the Library.

Unfinished Business:

Motion to declare mold remediation/lower level reopening of CUTPL an emergency situation made by Bill, seconded by Paul.

"Motion to officially declare a mold remediation emergency at CUTPL, which commenced on October 5, 2018 when the Board received air test results from Jason Ganser of ACM Engineering and Environmental Services of South Bend, and hired SERVPRO Marshall County to remediate the mold problem identified in the north side rooms of the Library's lower level. Said emergency status will be ended when the Library's remediation and resulting refurbishment is completed, and the lower level facilities can be open to patrons."


New Business:

Resolution to transfer $10k from Operating Fund to Rainy Day Fund

Motion to approve resolution to transfer $10k from Operating Fund to Rainy Day Fund by the end of the year made by Bill, seconded by Paul.


Holiday Closings: motion to approve holiday schedule for 2019 made by Paul, seconded by Pamela.


Education reimbursement for Janet Winrotte

Development and Management of Collections Class

Limit is $500/semester

Motion to approve reimbursement to Janet Winrotte made by Flannery, seconded by Karen


FFBT: Gate in alley between bank and Library.

Library owns alley. Bank wants to put up gate. As long as Fire Marshall approves, Board members agreed it seemed like a positive option.

Adjournment: motion to adjourn made by Flannery, seconded by Paul.


minutes taken by Flannery Posner, Secretary

© 2018 Culver-Union Twp. Public Library, Culver, IN