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CUTPL Board Minutes for May 2018

May 15 Board Meeting

CULVER UNION TOWNSHIP PUBLIC LIBRARY

Board Meeting May 15 2018

CUTPL Board Minutes, May 15 2018

CUTPL Board Meeting

CUTPL Board Minutes, May 15th, 2018

CUTPL Board Minutes, May 15, 2018

Time: 7:00 pm –7:45 pm

Place: Carnegie Room

Members: Karen Boland, Bill Cleavenger, Bill Githens, Paul Liette, Flannery Posner, Melanie Robertson, Anton Zurbrügg (Tony)

Absent: Melanie and Flannery

Presiding: Vice-President Karen Boland

Agenda approval: moved to accept by Tony and seconded by Bill G

MSC

Public comment: none

Secretary Report:

motion to accept the April 17, 2018 minutes by Tony seconded by Paul

MSC

motion to accept the 4-24-18 minutes by Bill G and seconded by Bill C

MSC

Treasurer’s Report: Paul

Review & Approval of the April Register of Claims

motion to accept by Bill C and seconded by Tony

MSC

Policy Committee: Colleen

the Employee Handbook final review by Waggoner, Irwin and Scheele and Assoc.

the Committee continues to work on the Disaster and Safety Manual

Director’s Report: Colleen McCarty

Volunteer hours for April were 44.5

Thursday, 6-14-18 a blood drive will be here from 12:00 to 5:00 pm

new DVD display spinners are in place on the main floor

eight donated by Columbus IN Library

picked up and delivered by Janet and Clark Winrotte

if new would be $2,000.00 each

Children’s Dept.

Culver elementary children will be touring the library, under Children’s Manager Esmie Rodgers

Summer Reading Kick-Off will be on June 4 from 2-3 pm

FOL providing ice cream

Our theme is The Library Rocks

Our Financial Manager Cathy Thomas is in the process of evaluating and organizing past financial records

she is submitting a written list of documents that CUTPL doesn’t need to store any longer to the Marshall Co Commission of Public Records

discussions with Scot McKinnis, our insurance agent, who proposes Select Insurance Co., which will give us a reduced cost of $13,400.00 on our Liability package. The new policy will give us the same coverage as the former policy, plus additional coverage

Unfinished Business:

DA Dodd will begin the upgrade of the HVAC system within a few weeks; target completion date of October 2018

comments were made about water leaking in some Carnegie windows in the children’s room

with the saving on the HVAC upgrade, the roof will be the next major project;

signage has been ordered for the parking lot, “Library Parking Only”; it will be mounted on the brick wall behind the garden on the west side of the building

New Business:

Tony-wondered about next steps with facilities and need for Facilities Committee meeting

Bill C.-would like specs and invoice for glycol from McGrath to compare with state purchasing prices

Adjournment:

motion by Bill G. and seconded by Bill C.

MSC

transcribed by S Gut

approved by Karen Boland

© 2018 Culver-Union Twp. Public Library, Culver, IN