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CUTPL Board Minutes for August 2019

August 20 Board Meeting


CUTPL Board Minutes - August 20, 2019

CUTPL Board Meeting Minutes August 20, 2019

CUTPL Board Meeting Minutes

August 20, 2019

Time: 7:00 pm

Place: Carnegie Room, CUTPL

Members: Melanie Robertson, Karen Boland, Paul Liette, Bill Githens, Pamela Amick, Valerie Cultice, Cathy Yoder

Also in Attendance: Cathy Thomas - Treasurer, Colleen McCarty - Director

Pledge of Allegiance

Attendance: All present; quorum established

Agenda approval: motion by Pam, seconded by Melanie


Public Comment:

Secretary Report:

motion to approve the July 16, 2019 Board Meeting Minutes was made by Cathy Y., seconded by Karen


Treasurer’s Report:

The monthly operating funds look similar to previous months, spending is a bit over – we are within our actual receipts. Material spending is where it needs to be. Interest income is up by almost $4,000 due to interest earned. Costs for insurance are a little over projections. The chiller control unit was replaced this month, along with the air handling unit smoke detector.

Motion to approve the July 2019 Allowance of Accounts Payable Vouchers was made by Paul, seconded by Cathy Y.


Facilities Committee:

The committee did not meet this month. The roof work will begin at the beginning of September. It should only take a couple of days. The bond monies will pay that cost.

Carnegie Library exterior door – Colleen and Bill attended the Culver Redevelopment Commission meeting on August 19 to request matching funding for our Carnegie door. We did receive a C.R.C. grant of $3,211.50 toward the cost. We’ll submit the receipt when the door installation is completed, and will be reimbursed this amount. We need to check to find out if the bidding companies are registered with the county, as work done with this grant money must be completed by a registered business. We know the New Age bidder is registered. The bid amount for New Age was $7,250. The proposal from Quality Home Services bid was $6,743. After discussion, the board decided to go with the New Age bid.

Motion to use New Age Construction to replace the Carnegie Library exterior door was made by Cathy Y., seconded by Pam.


The HVAC system is still being fine-tuned. Most issues are resolved.

Policy Committee:

We received copies of 5 long range plan assessments. Members of the Committee have been working on them. Point 3 – visit a comfortable place – remodel the courtyard – has not been accomplished, as it proves too costly at this time, considering all of the other expenses.

Also, Visit a comfortable place – the children’s library area: involved changing out the toys, cleaning them, among other things, and rearranging the space. We viewed, and discussed, a diagram of the proposed floor plan. We talked about moving the Y.A. collection into a different space, moving the Rita Lawson collection, and moving the periodicals. The policy committee will be discussing this matter and making the final decision.

Andrew is working on the new webpage design. It is underway, and looking good. The goal is to be completed and running by January 1. Things are on schedule to accomplish that goal.

Director’s Report:

Used 54 ½ volunteer hours, and we continue with the project of scanning in the obituary files. The Summer Reading program had 180 children, and a total 262 participants in all.,/p>

Janet Newman is our new clerk in the circulation department.

Janet Winrotte has updated our Welcome to CUTPL flyer. They are out for the public.

Even though they are cleaned annually, the upholstered chairs in front of the fireplace are dirty and one is broken. We would like new chairs, which are a little smaller and easier to keep clean. The cost for 5 faux leather chairs, and an ottoman, would be $1,127.95 (no shipping cost). A motion was made to purchase the chairs by Melanie, seconded by Karen.


Colleen will be leaving for vacation this Thursday. Janet Winrotte will be handling things while she’s out.

The fall newsletter will be out by September 3rd.

Unfinished Business:

At the Friends of the Library meeting, Melanie became aware that she’s the only board member of their group. Since they are no longer able to use our space to sell donated books, one member of this group is taking books to the Farmer’s Market each Saturday to help sell their books. They are short on monies for their projects and short on members, as well. We should all join. Dues are $15 for a year.

Karen found a way to use old books as a journal. It would involve rebinding books and inserting journaling pages throughout the books’ pages. Friends could sell them as a fundraiser.

Val mentioned that Esme is doing a wonderful job. The Pokémon Club and the Lego Club are getting many students excited about coming to the library to participate. She’s heard a lot of discussion at the Elementary school, among the students, about these programs.

Upcoming meetings: The Facilities Committee will meet October 5. The Policy Committee will meet September 11 and October 9. The Finance Committee will meet October 2.

New Business:

80% of our internet fees will be paid with federal money, if we join the Indiana State Library Consortium for Internet E-Rate Funding, as we have done for several years. A motion was made to sign the resolution to join the consortium by Karen, seconded by Val



motion to adjourn at 7:57 pm was made by Paul, and seconded by Pam.


minutes taken by Secretary Val Cultice

© 2019 Culver-Union Twp. Public Library, Culver, IN