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CUTPL Board Minutes for June 2019

June 18 Board Meeting

CULVER UNION TOWNSHIP PUBLIC LIBRARY

CUTPL Board Minutes - June, 18 2019

Time: 7:00 pm

Place: Carnegie Room, CUTPL

Members: Karen Boland, Paul Liette, Bill Githens, Pamela Amick, Valerie Cultice

Pledge of Allegiance

Absent: Melanie Robertson and Cathy Yoder; quorum established

Attendance: Treasurer Cathy Thomas, Director Colleen McCarty

Agenda approval: Motion to approve the agenda made by Paul, seconded by Pam.

MSC

Public Comment:

Secretary Report:

Motion to approve minutes from 5/21/19 meeting made by Paul, seconded by Pam.

MSC

Treasurer’s Report:

Monthly Financial Statement reviewed – as expected to date, nothing unusual. Bond ledger – there are still outstanding bills to pay, we have a balance over $133,000 – need to pay DA Dodd, and pay for the ceiling, doors, and windows from this bond. We should have about $10,000 remaining in bond. Accounts payable voucher viewed. Motion to approve voucher made by Karen, seconded by Paul.

MSC

Facilities Committee:

Met on the first Saturday of the month – discussed: Everything is completed downstairs (except buffing the floors), may need to discuss maintenance tech’s hours due to a family illness.

HVAC – Humidity is holding in the mid 50 – 60% range, looking for <55%, so we haven’t paid DA Dodd as yet.

Widow Leaks – The leaks are fixed in the north meeting room. No leaks so far. HAL Aluminum did the work

Carnegie Library Exterior Door – Plan to apply for a TIF grant for the door, trying to meet all the regulations, waiting for responses to meet all requirements – cost between $4,000 and $8,000 – CRC will pay half of this if grant awarded

Roof – Contract approved by Mr. Lukenbill, hoping to get it in the works by mid-August.

Finance Committee Report:

Policy Committee:

Met – Cathy Yoder needs to be officially appointed to the committee. Looking at the assessments for the long-range plan. We need to update the policy for the meeting rooms.

Motion appoint Cathy Yoder to the Policy Committee was made by Bill, seconded by Val.

MSC

Director’s Report:

100 children signed up for summer reading program, 23 young adults, and 70 adults. The Quarterly Newsletter will be out in a week or so. It will be on-line, in a paper form, and emailed through Town-Gown-Lake.

2020 Budget time is here. Cathy will be ready to run first six months of the year financial reports for the budget hearing in July at the County Annex building. Received our draw, which was a little lower than expected. It was $5,000 less than we anticipated.

Officers will need to go back to Monterey Bank to re-sign paperwork. We need to have 3 people with the ability to sign checks on the account. Cathy will let us know when the bank is ready.

Due to construction at the Beach Lodge, some of their programs are now being held in the Library. We may need to move some activities to different areas of the Library, as needed.

Unfinished Business:

New Business:

Upcoming Committee meetings are as follows:

Finance Committee will meet on July 3, at 8:30 am.

Facilities Committee will meet on July 6, 10:00 am.

Policy Committee will meet on July 10, at 10:00 am.

Library lending box will be placed by Amber Cowel at the Beach Lodge, Karen will be seeing this through.

Adjournment: motion to adjourn made by Paul, seconded by Karen.

MSC

Meeting adjourned at 7:29 pm.

minutes taken by Val Cultice, Secretary

© 2019 Culver-Union Twp. Public Library, Culver, IN