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CUTPL Board Minutes for May 2019

May 21 Board Meeting

CULVER UNION TOWNSHIP PUBLIC LIBRARY

CUTPL Board Minutes - May, 21 2019

Time: 7:04 pm

Place: Carnegie Room, Culver Union Township Public Library

Members: Melanie Robertson, Karen Boland, Paul Liette, Bill Githens, Pamela Amick, Valerie Cultice, Cathy Yoder

Pledge of Allegiance

Attendance: All present; quorum established

Agenda approval: motion Paul, secd. by Karen

MSC

Public Comment: N/A.

Secretary Report:

Motion to approve April minutes made by Pam, sec'd. by Melanie (abstained: Karen, Cathy)

MSC

Treasurer's Report:

Review and approve the April 2019 Allowance of Accounts Payable Vouchers – Amazon was paid twice in the month of April, so expenditures are higher than usual, in order to meet deadlines, also due to additional hours for employees. Receipts are higher, over projections. Interest income is up due to First Nat'l Bank of Monterey's 2.15% interest rate, also they're not requiring a minimum amount. Humbert Fund was moved to Trust Indiana.

Motion made to approve the Financial report and the Allowance of Accounts Payable Vouchers made by Paul, sec'd. by Karen.

MSC

Bond refinance ledger $133,642 left – still to be paid: DA Dodd (HVAC work), Hall Aluminum (window leaks), leaving approximately $87,082 in the account (needs to be used before March of 2020).

Facilities Committee:

Maintenance report – downstairs is almost completed – not using the downstairs doors to the courtyard, due to leaks. Grand re-opening has yet to be set.

Test to the updated HVAC system will be seen as temperatures and humidity rise. This is to be paid from the bond refinance.

Window leaks – North meeting room, courtyard exterior doors – waiting on weather to clear to begin work all at one time. The curtain wall will need work, as well. They would like to do some testing for more accuracy in what is causing the issues. It is possible that there will be a greater cost involved that initially thought.

Carnegie library door has one bid in to date. We are hoping for more bids before the Facilities Committee meeting on June 1.

Bids for the new roof membrane – We have received three bids for the project, based on Averitt's recommendations for the Carlisle roof. This would include the north and south flat roof areas.

Averitt commented that the bid specs were identical, and that the low bidder, Gluth Brothers Roofing Company, Inc., would be his recommendation, for a total of $76,625. Dudeck Roofing & Sheet Metal, Midland Engineering Co., and Gluth Brothers Roofing Co., Inc. all gave bids.

Move to award contract to Gluth to make the repairs made by Val, sec'd by Paul.

MSC

Finance Committee Report:

N/A

Policy Committee:

Meeting room policy needs to be changed/updated, please look at that during our next meeting.

Director's Report:

51.5 hours of volunteer work in April. Summer Reading sign-up Monday, June 3rd, downstairs – out on courtyard (with ice cream). 368 Elementary and PreK students visited the library to learn about the Summer Reading program.

Staff changes – new adult services manager, Janet Winrotte – will begin May 30th in this position. New opening with the geneal./local history section – looking for an individual to run that area. Technical Services/IT Sheldon Hubbard will be leaving in 2 weeks. Alex Cole has been hired to work with Andrew. He is also an assistant in the IT program at North Judson schools.

We need a photo of the CUTPL Board of Trustees. Andrew will take that photo this evening.

Janet has arranged for the Historical Society to present a display: "Who is a Hoosier?" and "Hoosiers and their Hooch".

Unfinished Business:

Karen Boland reported that the Book presentation made to Culver Elementary Pre K classrooms by our CGA student liaison Sophia George. Lending library will be installed at the park by the Beach Lodge this weekend.

New Business:

We would like to set up an email account for the Board president, for the benefit of the PayPal account. Current president would enter their own password when they serve, to be changed with a new president.

Moved to set up email/PayPal account for the Board President made by Melanie, sec'd by Karen.

MSC

Janet Winrotte has completed another course in Library Science. She will be at Librarian Certification Level 4 when she's done.

Motion to reimburse Janet $500 for her class made by Karen, sec'd by Cathy.

MSC

Adjournment: motion to adjourn made by Paul, sec'd by Pam

MSC

adjourned at 7:52 pm

minutes taken by Val Cultice

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