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CUTPL Board Minutes for November 2019

November 19 Board Meeting


CUTPL Board Minutes - November 19, 2019

CUTPL Board Meeting Minutes November 19, 2019

CUTPL Board Meeting Minutes

November 19, 2019

Time: 7:00 pm

Place: Carnegie Room

Members Present: Melanie Robertson, Paul Liette, Bill Githens, Pamela Amick, Valerie Cultice, and Karen Boland

Members Absent: Cathy Yoder

Others Present: Cathy Thomas – Treasurer, Colleen McCarty – Director

Pledge of Allegiance

Attendance: All present; quorum established

Agenda approval: The agenda was modified to add Al Nyby.

motion to approve the agenda made by Paul, seconded by Val.


Public Comment:

Secretary Report:

Review and approve October 15, 2019 Board Meeting Minutes

motion to approve made by Pam, seconded by Paul


Treasurer’s Report:

Review and approve October 2019 Allowance of Accounts Payable

Funds are down, due to remediation expenses and the tax draw. Bond Ledger $10, 654.95 – balance to be spent by March of 2020 – will probably be used next month to pay for the boiler. $119,402.50 transfers for this month. Actual spending for the month was $64,008 for operating funds.

Motion to approve made by Paul, seconded by Pam.


Facilities Committee:

Did not meet

Finance Committee Report:

Todd Samuelson - of Baker Tilly Municipal Advisors (formerly Umbaugh and Assoc.)—Impact of Bond Refinance on our future – DLGF made a rule change in the pre-2005 bond tax formula – Baker Tilly checked the distribution formula, which seems to be correct for the library – refinancing had a minimal impact on the formula – we will be receiving less LIT monies in the future – this is due to the change in new debt/old debt (pre 2005) formula.

Operating Fund Projection - Alfred Nyby gave a presentation, including graphs and charts regarding our Operating Fund projection – short $18,568 in 2019, short $29,852 in 2020 – Nipsco is almost double in the past year (due to HVAC adjustments—we project lower NIPSCO costs in 2020.) LIT receipts dropping by $16,225 next year. County tax collection dropped 2.2% for first half of year. Reserve Funds have dropped $51,352 from one year ago. We only have a 6 month cushion left in the operating funds to date.

Library is at a decisive point in our fiscal forecasts – let’s make a financial plan listing what can be cut before we consider cutting staff. Work session will be planned, and a list of ideas from the employees would be considered and helpful.

Health Insurance Coverage for Full-Time Employees – Finance Committee is recommending Blue Access Option 20 with Rx Option W

Effective 01/01/2020 - Library will pay 100% for full time employees. Motion to choose this insurance 20/RXW, was made by Paul, and seconded by Val.


Hiring Wage Schedules for FY 2020 – the schedule shown, and reviewed, is unchanged from the present schedule in effect – Motion to adopt the Schedule as presented was made by Paul, and seconded by Pam


Policy Committee:

Did not meet

Director’s Report:

All are invited to the Holiday Open House, first Saturday in December beginning at 10 am.

Copy of the Insurance Appraisal – paid from reserved fund of the bond, was reviewed.

Mac and Cheese for overdue fines $53.25 paid (thus far) with mac and cheese – was successful.

Unfinished Business:

New Business:

Adjournment: Motion to adjourn was made by Paul, and seconded by Pam.


Adjourned at 9:15 pm

minutes taken by Valerie Cultice