CUTPL Board Minutes for November 2019
CULVER UNION TOWNSHIP PUBLIC LIBRARY
CUTPL Board Minutes - November 19, 2019
CUTPL Board Meeting Minutes November 19, 2019
CUTPL Board Meeting Minutes
November 19, 2019
Time: 7:00 pm
Place: Carnegie Room
Members Present: Melanie Robertson, Paul Liette, Bill Githens, Pamela Amick, Valerie Cultice, and Karen Boland
Members Absent: Cathy Yoder
Others Present: Cathy Thomas – Treasurer, Colleen McCarty – Director
Pledge of Allegiance
Attendance: All present; quorum established
Agenda approval: The agenda was modified to add Al Nyby.
motion to approve the agenda made by Paul, seconded by Val.
Review and approve October 15, 2019 Board Meeting Minutes
motion to approve made by Pam, seconded by Paul
Review and approve October 2019 Allowance of Accounts Payable
Funds are down, due to remediation expenses and the tax draw. Bond Ledger $10, 654.95 – balance to be spent by March of 2020 – will probably be used next month to pay for the boiler. $119,402.50 transfers for this month. Actual spending for the month was $64,008 for operating funds.
Motion to approve made by Paul, seconded by Pam.
Did not meet
Finance Committee Report:
Todd Samuelson - of Baker Tilly Municipal Advisors (formerly Umbaugh and Assoc.)—Impact of Bond Refinance on our future – DLGF made a rule change in the pre-2005 bond tax formula – Baker Tilly checked the distribution formula, which seems to be correct for the library – refinancing had a minimal impact on the formula – we will be receiving less LIT monies in the future – this is due to the change in new debt/old debt (pre 2005) formula.
Operating Fund Projection - Alfred Nyby gave a presentation, including graphs and charts regarding our Operating Fund projection – short $18,568 in 2019, short $29,852 in 2020 – Nipsco is almost double in the past year (due to HVAC adjustments—we project lower NIPSCO costs in 2020.) LIT receipts dropping by $16,225 next year. County tax collection dropped 2.2% for first half of year. Reserve Funds have dropped $51,352 from one year ago. We only have a 6 month cushion left in the operating funds to date.
Library is at a decisive point in our fiscal forecasts – let’s make a financial plan listing what can be cut before we consider cutting staff. Work session will be planned, and a list of ideas from the employees would be considered and helpful.
Health Insurance Coverage for Full-Time Employees – Finance Committee is recommending Blue Access Option 20 with Rx Option W
Effective 01/01/2020 - Library will pay 100% for full time employees. Motion to choose this insurance 20/RXW, was made by Paul, and seconded by Val.
Hiring Wage Schedules for FY 2020 – the schedule shown, and reviewed, is unchanged from the present schedule in effect – Motion to adopt the Schedule as presented was made by Paul, and seconded by Pam
Did not meet
All are invited to the Holiday Open House, first Saturday in December beginning at 10 am.
Copy of the Insurance Appraisal – paid from reserved fund of the bond, was reviewed.
Mac and Cheese for overdue fines $53.25 paid (thus far) with mac and cheese – was successful.
Adjournment: Motion to adjourn was made by Paul, and seconded by Pam.
Adjourned at 9:15 pm
minutes taken by Valerie Cultice
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